Payroll and HR Administrator

2 weeks ago

Bellville, Western Cape, South Africa Energia Consulting Full time

My Client in the Motor industry requires a seasoned professional to fulfill a position as a Payroll and HR Administrator.

This position has phenomenal growth potential.

Key areas of focus:

  • Reconciliation of payroll records to internal documents
  • Time management of workflow
  • Numerical cognitive ability to perform calculations and reconciliations
  • Proactive in work tasks

PAYROLL DUTIES
-
Daily tasks_

  • Check clocking information from Paymaster Smart Maintenance system every morning at 08h30 for absenteeism and late coming.
  • Follow up on absenteeism and late coming with employees and/or managers.
  • Reconcile approved leave records from Paymaster payroll system to clock in system. Enter "leave" for the day on the clock in system if leave was approved.
  • Submit Sick Accident Benefits (SAF) claims to MIBCO
  • Perform other payroll duties as per work task priority
-
Weekly tasks_

  • Enter all wage information i.e., wage hours, overtime and deductions _early on a Wednesday morning. Wages must be paid by no later than Wednesday afternoon._
  • Give to dealer principal to approve the wage hours and deductions before sending it to Paymaster for processing.
  • Send spreadsheet to Paymaster to process payroll
  • Reconcile processed info from Paymaster back to wage spreadsheet. Notify Paymaster when necessary to fix changes.
  • Prepare and submit payment sheet to dealer principal for payment.
  • Check payments made to nett pay sheet.
  • Print the wage hours and deductions spreadsheet and payroll register and file.
  • Manage staff loan, garnishee and bursary deductions for weekly payroll
-
Monthly tasks_

  • Inform Paymaster of all changes to provident fund, medical aid, SAF, levy deductions.
  • 3rd of every month pay Moto Health Care for premiums.
  • Make sure that Moto Health Care premiums are correct according to deductions in payroll and staff plan.
  • Reconcile the moto health care premiums paid to each employee's payslip.
  • Update the Moto Health Care per department breakdown sheet and send to creditors clerk.
  • 3rdof every month pay Garnishee for an employee to third party required
  • 5thof every month make sure you receive the commission schedules from sales manager to submit for processing to Paymaster
  • Prepare commission spreadsheet for processing.
  • Dealer Principal / Finance Manager to sign off before submission to Paymaster
  • Reconcile processed information to commission sheet and notify Paymaster for any errors. Check final information.
  • 5thof every month send the EMP201 to finance manager from Paymaster records
  • 10thof every month pay MIBCO bargaining council
  • Update MIBCO excel spreadsheet for changes in the payroll i.e., deductions, overtime, hours
  • Reconcile forecast sheet supplied from MIBCO to excel spreadsheet. Notify MIBCO inspector of all payroll changes to the month's payroll per employee before submitting payment.
  • Give dealer principal MIBCO excel spreadsheet for payment
  • Update the MIBCO per department breakdown sheet and send to creditors clerk.
  • 20thof every month complete payroll changes for the month on an excel spreadsheet (period 20th to 20th of every month).
  • Give to dealer principal for sign off
  • Submit changes to Paymaster for processing
  • Reconcile processed information to commission sheet and notify Paymaster for any errors. Check final information.
  • Prepare and submit payment sheet to dealer principal for payment.
  • Check payments made to nett pay sheet
  • 25thof every month make sure monthly staff has been paid.
  • Manage staff loan, garnishee and bursary deductions for monthly payroll
  • Manage company car changes for fringe benefit tax. Reconcile calculations to payslips.
  • Submit to dealer principal for sign off before submitting to Paymaster for processing
  • Check processed information to excel spreadsheet and notify Paymaster for errors. Check final information.
  • 30thof every month update hours worked for casual wages on excel spreadsheet
  • Submit casual wages spreadsheet to dealer principal for payment
  • Check payment to excel spreadsheet
  • Monthly reconciliation of Paymaster payroll reports to payments made to ensure accuracy for management accounts
  • Update payroll records for small family business (maximum 5 people) ie. Overtime and changes to salaries.
-
Annual tasks_

  • Supply each salesperson with company car tax letter for SARS at beginning of new tax year (for prior year).
  • Submission of COIDA earnings
  • Submission of STATS SA payroll report
  • Annual reconciliation of Paymaster payroll reports to payments made to ensure accuracy for annual financial statements


 First week December
  • Application for AHP (additional holiday pay) for all apprentices and technicians to MIBCO.

As and when it is due required:

  • Submit medical aid claims for dealer principal and family to Moto Healthcare for processing
  • Assist finance department with financial yearend requirements
  • Assist finance department with BEE audit i.e., docum

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