Specialist: Payroll Budget

2 weeks ago

Bellville, Western Cape, South Africa University of the Western Cape Full time
Post Number Faculty/Department- University of the Western Cape -> Human Resources- Type of Position- Permanent - Full Time- Length of Contract Period- Location- Main Campus - Bellville, WC ZA (Primary)- Closing Date- 15/3/2024
Role Clarification & Key Performance Areas

  • The University of the Western Cape (UWC) is vibrant, diverse and dynamic, rooted in the African continent with an increasing global reach. UWC actively responds critically and creatively to the country's development needs within an everchanging and challenging global context._

The role of the Human Resources Department is to support the University's People Strategy, which presents challenging people deliverables about change and transformation projects and strategies. Transformational leadership is required from all at the University, and the role of HR is both to enable and facilitate processes for continuous improvement.

This position reports to the Director: Rewards, Benefits & Payroll and requires a budget accounting specialist with sound knowledge of management accounting principles and experience in people cost budget management and will be responsible for inter alia:

  • Ensuring that UWC manages staff costs within the budget parameters (i.e. analysing and reporting on cost against budget on a monthly basis);
  • Ensuring the correct allocation of costs to the correct cost entity by performing people cost reconciliations and preparing reallocation journals;
  • Liaising with relevant stakeholders in a monthly monitoring process to enable tracking of staff cost expenditure;
  • Reporting on budget variances and highlighting areas of potential overexpenditure, etc.;
  • Maintaining the organisation post structure, within the payroll system, pertaining to post creation, changes and deletions;
  • Reviewing the financial component of people plans to clear posts in line with approved budgets;
  • Preparing & submitting recommendations supported by calculations on budget management impact of policy change, job evaluation, annual salary increase and ad hoc adjustment impacts;
  • Preparation of quarterly forecasts for submission to Finance;
  • Participating in the improvement of systems and processes as it relates to budget management.

Minimum Requirements

To qualify you will need:

  • Honours degree in Accounting/Finance or related specialist discipline;
  • At least five years' relevant payroll accounting, management accounting, budgeting and forecasting experience;
  • Advanced proficiency in the MS Office Suite (especially Excel).

Added advantage:

  • Relevant working experience gained in a tertiary educational environment in South Africa;
  • Accreditation by the South African Rewards Association / Certified Payroll Practitioner (SAPA) designation / SARA professional designation or an alternative accounting/payroll professional qualification;
  • Demonstrable experience of relevant payroll systems such as ITS, SAP, PeopleSoft.

Key competencies for this role are:

  • Sound financial management skills;
  • Analytical ability to logically and systematically consider all details;
  • Ability to work with large volumes of data;
  • Ability to work under pressure;
  • Sound judgement;
  • Attention to detail;
  • Problemsolving ability;
  • Excellent interpersonal skills in fostering partnerships and building stakeholder relationships at all levels.

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