HR Officer

4 weeks ago

Gauteng, South Africa Regenesys Business School Full time
Job title : HR Officer Job Location : Gauteng, Deadline : November 21, 2024 Quick Recommended Links
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Key Performance Areas

HR Compliance:

  • Adhere to and maintain HR processes and procedures
  • Recruitment Selection and Onboarding
  • Provide the end-to-end recruitment process, including opening and maintenance of staff files

Labour relations:

  • Provide consistent and accurate support to HR Dept
  • Maintain staff and organizational data accurate and “cleaned” where required
  • Attend to all General HR Administration
  • Support HR Projects administration

Tasks/Activities:

  • Adhere to and maintain HR processes and procedures
  • Check that staff movements are captured correctly and in line with the approved organogram
  • Provide employees with relevant and valid job descriptions
  • Create, implement, and maintain confidential, accurate and updated record keeping and document control of employee information in alignment with legislation (e.g POPIA etc)
  • Draft accurate confirmation of employment letters, role change letters, transfer letters; promotions etc.
  • Provide accurate collection, consolidation and reporting of employee data for the Labour Department requirements (EEA; COIDA; WSP; BBBEE; LRA and BCEA)
  • Keep yourself abreast with DoL critical Skills list for accurate adherence and compliance with Immigration legislation
  • Recruitment Selection and Onboarding Provide the end-to-end recruitment process, including opening and maintenance of staff files
  • Adhere to the policies and operating procedures for transfers, referrals, and internal/external hiring among others
  • Advertise, source, conduct screening of suitably competent candidates including vetting them
  • Administer and facilitate the effective completion of relevant paperwork in alignment to recruitment processes/procedures
  • Draft Employment offer letters and Contract of employment for staff
  • Coordinate a smooth onboarding process for employees
  • Facilitate all disciplinary processes as well prepare the portfolio of evidence
  • Sit in as HR Representative during formal labour procedures
  • Daily consulting
  • Provide necessary data required for external and internal reporting.
  • Keep track of leave data and compliance and report any anomaly
  • Provide detailed data and for analysis of strategic focus areas for interpretation as and when requested by HRBP and management (e.g recruitment; headcounts; terminations; loans; counselling; leave; overtime etc.)
  • Administer regular clean ups on HR Systems to ensure data accuracy and relevance
  • Breach the gap between employees and the payroll department by providing information and answering employee questions about payroll related matters
  • Perform monthly administration of the payroll function (salary adjustments; role changes; transfers; employee onboarding and offboarding)
  • Submit all Payroll inputs accurately and within set deadlines and follow up on queries or outstanding issues
  • Maintain accurate employee records and ensure that all mandatory requirements on Sage (HRIS) are captured
  • Monitor the leave of employees- Annual; Sick; Study and Maternity Leave, leave carry overs as well as unpaid leave (capture on sage and assist with necessary documentation)
  • Maintain accuracy and confidentiality regarding salaries and payments of staff
  • Distribution of payslips and follow ups with payroll for those who have not received.
  • Comply with applicable remuneration legislations required for deductions and overtime
  • Coordinate compulsory medical insurance membership
  • Update and Record employee information regarding staff beneficiary details
  • Provide information; guidance and support to employees on the company benefit profile in support to the HRBP
  • Function as a liaison between employees and service providers with pension fund and group life cover changes, claims or queries.
  • Attend to all General HR Administration
  • Draft confirmation of employment letters, role change letters, transfer letters; promotions etc.
  • Perform regular HR checks to ensure no audit findings in HR administration.
  • Assist HRBP with employee wellness initiatives
  • Facilitate counselling and drug testing procedures
  • Facilitate workshops and site visits with service providers for staff awareness and wellbeing
  • Function as a point of contact to all internal walk ins and external stakeholders regarding HR related concerns, queries and processes
  • Deliver optimal customer service to internal/external customers
  • Provide HRBPs with necessary communication of employees, team leaders, supervisor and managers.
  • Share stakeholders feedback with team members to ensure customer service is continuously improved.
  • Support HR Projects administration
  • Support the HRBP and senior management on specific HR related projects in terms of presentations, reports, research, logistics and coordination

Additional Job Requirements

  • Accuracy and attention to detail
  • Great sense of urgency
  • Sufficiently skilled in reporting and use of Excel

Essential Qualifications

  • Matric
  • Relevant Qualification in Human Resources
  • Essential Experience 2-3 Years experience in a Human Resources Environment

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