Executive Personal Assistant and Administrator

Found in: beBee S ZA - 3 weeks ago

Gauteng Pretoria, South Africa Human Sciences Research Council Full time
Human Sciences Research Council’s job vacancy, Career and Recruitment

Job title : Executive Personal Assistant and Administrator jobs in Gauteng

Job Location : Gauteng, Pretoria

Deadline : April 01, 2024

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Minimum Requirements    

A minimum of a post-matric qualification (Diploma in Office Administration or a Secretarial qualification); A minimum of three years of proven experience as a high-level executive PA and Administrator; Proficiency in English, with excellent written and verbal communication skills; Proven proficiency in the use of computer software applications, notably the MS Office suite, electronic mail and diary management and Internet; The ability to function independently and under pressure; High level of integrity and professionalism to liaise with top-level stakeholders and perform duties in a sensitive and confidential manner; Excellent time management and prioritization skills; A commitment to excellence, attention to detail and meticulous and accurate execution of tasks; Must be able to work in a diverse and multi-cultural environment.

Duties & Responsibilities    

Assist in providing administrative support to the Group Executive: Shared Services office. Liaise with SCM on financial and procurement issues in relation to Shared Services matters; Coordinate and facilitate the Group Executive’s diary, email, correspondence and travel; Screening of incoming correspondence to prioritize and assess for further action; Preparation of letters, memoranda, presentations, spreadsheets and other documents and review and editing of documents prepared for the Group Executive’s endorsement; Preparation of agendas and materials for meetings; minute taking and record keeping of proceedings; Establish and maintain filing and record management systems; Assist with the effective functioning of the Division; Liaison between the Group Executive and staff in Shared Services; Transmission of directives, instructions, and assignments to staff; Follow-up and reporting back to the Group Executive; Coordinates and or collates reports to inform EXCO meetings, Board Meetings and other committees/forums.

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