Executive Personal Assistant

4 weeks ago

Gauteng Johannesburg, South Africa GIBB Engineering and Architecture Full time
GIBB Engineering and Architecture’s job vacancy, Career and Recruitment

Job title : Executive Personal Assistant – JHB North jobs in Gauteng

Job Location : Gauteng, Johannesburg

Deadline : May 08, 2024

Quick Recommended Links

Jobs by Location Job by industries

Core Purpose of the Role:

Provide Executive Administration support to the Group Chief Financial Officer (GCFO) and the Finance Department.

Key Performance Areas: 

Manage the diary of the GCFO including prioritising, resolving conflicts, and completing demands. Proactively scheduling important meetings with internal and external individuals and maintaining an organised office. Manage the contents of emails and follow up on urgent emails to ensure they are actioned accordingly by the GCFO. Manage/control the GCFO’s task items for the Finance Department to ensure timely adherence to deadlines. Maintaining confidential correspondence and reports for the Finance Department Providing support to GCFO in the co-ordination of the Finance Departmental activities by ensuring that the Heads of the Department meet their objectives. Follow up on all outstanding and pending requests for all subsidiaries within the GIBB Group. Organise and attend specified meetings including the Audit & Risk Committee meeting. Recording, producing, and distributing minutes of meetings within agreed deadlines. Prepare all packs and papers for meetings including organising bi-monthly Finance meeting. Prepare expense claims within policy guidelines for GCFO and review expenses submitted by direct reports in a timely manner. Prepare timesheets and review timesheets submitted by direct reports in a timely manner. Produce presentations using PowerPoint and update Excel spreadsheets. Maintain and update the Contracts Register for the GIBB Group Shared Services. Maintain and update the Legal Register for the GIBB Group. Maintain and update all insurance claims. Communicate with all visitors, and company personnel in a professional and polite manner. Undertake any other tasks as requested by GCFO.

Requirements

Basic Requirements:

Strong organisational skills including the ability to manage calendars and effectively maintain records and files. Experience in organising meetings, preparing, and monitoring budgets, assisting with travel and general office operations support. Strong people skills and the ability to build and maintain professional, friendly, and cordial relationship with stakeholders, including company personnel and external partners. Highly respectful team-player with the ability to also be extremely effective independently. Proficiency in grammar, spelling, and proofreading. Expert level written and verbal communications. Strong computer skills including proficiency in Microsoft Office programs; Word, Excel, PowerPoint, and Outlook. Ability to manage confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client service and response.

Qualifications:

Matric  Diploma in Office Administration.

*Administrative / Management  jobs in south africa

*Executive Personal Assistant – JHB North in Johannesburg

  • Executive Personal Assistant

    3 weeks ago

    Gauteng, South Africa Auxilium Payroll and HR Solutions Remote Work Freelance Full time

    The Executive Personal Assistant (EA) will be responsible for providing high-level administrative, logistical and personal support to executives, ensuring their smooth operation and efficiency. Schedule Management: Maintain the executive's calendar, scheduling appointments, meetings, and travel arrangements. Prioritise tasks and manage competing demands....

  • Executive Personal Assistant

    4 weeks ago

    Gauteng, South Africa Auxilium Payroll and HR Solutions Remote Work Freelance Full time

    The Executive Personal Assistant (EA) will be responsible for providing high-level administrative, logistical and personal support to executives, ensuring their smooth operation and efficiency. Schedule Management: Maintain the executive's calendar, scheduling appointments, meetings, and travel arrangements. Prioritise tasks and manage competing demands....

  • Executive Personal Assistant

    2 days ago

    Johannesburg, South Africa HR Studio Full time

    **We're looking for** An experienced and highly organized Personal Assistant (PA) to provide essential support to our CEO and top executives. As a PA, you will play a vital role in managing relationships, ensuring effective communication, handling important matters, and efficiently managing administrative tasks. **Who are you?** - Excellent interpersonal...

  • Personal Assistant

    5 days ago

    Johannesburg, South Africa Ability Recruitment Full time

    **Job Information**: Industry **Real Estate/Property Management*** Work Experience **5+ years*** Salary **420000*** Currency **ZAR*** City **johannesburg*** Province **Gauteng*** Country **South Africa*** Postal Code **2196** To provide secretarial and administrative assistance to the Property Portfolio Executive and support the Gauteng asset...

  • Executive Personal Assistant

    2 days ago

    Johannesburg, South Africa Fempower Personnel Full time

    Our client has an opportunity available for an Executive Personal Assistant based in Fourways. **Requirements**: - Matric - Office Administration or Secretarial Diploma - essential. - 8+ years’ similar experience at Executive, Director or similar level. - Knowledge of all facets of local and international travel arrangements. - Ability to use initiative...

  • Personal Assistant/ Administrator

    3 weeks ago

    Gauteng, Johannesburg, South Africa Marvel Placement Consultant Full time

    Marvel Placement Consultant’s job vacancy, Career and Recruitment Job title : Personal Assistant/ Administrator jobs in Gauteng Job Location : Gauteng, Johannesburg Deadline : April 21, 2024 Quick Recommended Links Jobs by Location Job by industries Minimum Requirements: Matric. Beneficial: Tertiary qualification in Administration or...

  • Executive Personal Assistant

    5 days ago

    Johannesburg, South Africa PPS Recruitment Full time

    **Job Advert Summary**: To provide support to the HR Executive on day to day deliverables and investigate, research business issues, strategic initiatives and developments. Assist with variety of administrative duties, planning tasks and executing projects. **Minimum Requirements**: **Education**: - Matric. - Diploma/Degree in Business/ Administration...

  • Executive Personal Assistant

    7 days ago

    Johannesburg, South Africa Michelle Taylor Recruitment Full time

    **Requirements**: - Grade 12 - Bachelor's Degree in Business Administration, Management or Similiar - 4+ years experience as an Executive Personal Assistant supporting a Senior Executive - Must have a valid drivers license - Must reside in the proximity of Kempton Park **Job Requirements**: - Manage the CEO's calendar, schedule meetings and appointments,...

  • Personal Assistant to CIO

    2 weeks ago

    Gauteng, South Africa HR Genie Full time

    My client in the mining sector is looking to fill in the below role Personal Assistant to CIO Start: ASAP Duration: Initial 3 months with option to extend Job Summary: As the Personal Assistant to the CIO, you will play a crucial role in providing administrative and operational support to ensure the efficient functioning of the CIO's office and his...

  • Personal Assistant

    1 day ago

    Johannesburg, South Africa GP Consult Full time

    Gauteng, JHB - Eastern Suburbs - (Market related, Negotiable) Personal Assistant - Kempton Park **Requirements**: - 5-10 years experience as a Personal Assistant to executive level staff - experience in Automotive Sector and advantage - Experience in bookkeeping (debtors and creditors) KPI's - General diary and meeting management, - Property management,...

  • Personal Assistant

    3 weeks ago

    Johannesburg, Gauteng, South Africa Jobking Full time

    Personal AssistantDepartment: Economic DevelopmentBranch: Office of the Executive DirectorPersonal AssistantSalary: R pm (basic salary excluding benefits)Educational Requirements and ExperienceGrade 12/NQF level 4 with Secretarial and/or administration qualification (NQF level 6) or equivalent qualification or experience.Three (3) to five (5) years'...

  • Personal Assistant to CIO

    2 weeks ago

    Gauteng, South Africa HR Genie Full time

    My client in the mining sector is looking to fill in the below role Personal Assistant to CIO Start: ASAP Duration: Initial 3 months with option to extend Job Summary: As the Personal Assistant to the CIO, you will play a crucial role in providing administrative and operational support to ensure the efficient functioning of the CIO's office and his...

  • Personal Assistant

    4 days ago

    Johannesburg, South Africa Hera Group Full time

    Are you a proactive and organized professional with a knack for supporting top executives? Hera Group, a leading company operating across Africa, is seeking a dedicated and efficient Personal Assistant to provide seamless support to our Managing Director. **About Us**: Hera Group is a dynamic and forward-thinking organization with a significant presence in...

  • Executive Assistant

    6 days ago

    Gauteng, South Africa jj recruitment Full time

    Vacancy Available Position - CEO Executive assistant Duration - Permanent Salary - Market Related **Responsibilities**: - Taking phone calls - Maintain personal and business files - Drive CEO to Desired location - Note taking and creating documentation - Assist with preparation of business presentations - Plan, organize and co-ordinate meetings and...

  • Personal Assistant

    3 weeks ago

    Johannesburg, South Africa Energy at Work Projects Full time

    Personal Assistant to the DirectorOur client is a dynamic and innovative company committed to excellence and growth. They are currently seeking a highly organized and experienced Personal Assistant to provide comprehensive support to their Director. This role presents an exciting opportunity to work closely with a visionary leader in a thriving and...

  • Executive Personal Assistant

    6 days ago

    Johannesburg, South Africa MECS Africa Full time

    South Africa, Gauteng - Jhb Southern Suburbs - (Negotiable) A passionate, self-starter, Executive Personal Assistant to deliver administrative services to the Managing Director. General office management and people management. Minimum Qualifications: Matric certificate. Tertiary Qualification: Certificate or Diploma in Administration...

  • Executive Personal Assistant

    1 week ago

    Johannesburg, South Africa Puma Energy Full time

    Main Purpose: To help and assist Puma Energy management and staff in organizing trips and meetings in an efficient and reliable manner, keep abreast of activities in the ExCom office Knowledge Skills and Abilities, Key Responsibilities: KEY RESPONSIBILITIES Calendar Management Organizing and maintaining the executive calendar, scheduling...

  • Executive Assistant

    4 weeks ago

    Gauteng, Johannesburg, South Africa Equinix Full time

    Equinix’s job vacancy, Career and Recruitment Job title : Executive Assistant – Johannesburg jobs in Gauteng Job Location : Gauteng, Johannesburg Deadline : April 06, 2024 Quick Recommended Links Jobs by Location Job by industries Executive Assistant We seek a bright and enthusiastic professional for the Executive Assistant role to support our South...

  • Executive Assistant

    5 days ago

    Gauteng, South Africa Pageant Planet Full time

    **Who We Are**: Pageant Planet is the #1 pageant community on the planet. We make pageants easy for contestants, directors, and experts. We also manage two other beauty and wellness focused entities. **The Work**:As the Executive Assistant, you will be responsible for supporting the CEO in executing his daily and quarterly tasks to achieve the company-wide...

  • Executive Personal Assistant to CEO

    7 days ago

    Johannesburg, South Africa VHG HR and Payroll Consulting Full time

    **JOB OPPORTUNITY!** Our client in IT is looking for an Executive Assistant to offer administrative support to the CEO and the Executive Management Team. **JOB ADVERT** **JOB TITLE** **EXECUTIVE ASSISTANT (P.A)** **DEPARTMENT** EXECUTIVE OFFICE **CLOSING DATE**: 30/11/2023 **LOCATION** CITY OF JOHANNESBURG **EMPLOYMENT TYPE**: 1 YEAR FIXED TERM...