Executive Assistant to General Manager

Found in: beBee S ZA - 1 month ago

Gauteng Johannesburg, South Africa KFC Full time
KFC’s job vacancy, Career and Recruitment

Job title : Executive Assistant to General Manager jobs in Gauteng

Job Location : Gauteng, Johannesburg

Deadline : April 25, 2024

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Description:

Full administrative support including all confidential correspondence, local & international, reports, phone call screening, messages; facsimiles, scanning and emailing. Direct liaison with senior executives on international & local level Ensure GM is aware of key meetings, correspondence, and communication requirements daily Screen calls ensuring that matters of importance reach the GM Co-ordinate and control diaries daily as well as drawing up of company yearly planner with local and international events across all departments. Prepare, submit, and record all business and personal medical claims to medical aid. Reconcile credit card statements and FOREX spent and generate Travel & Expenditure claims and ensure these are distributed to respective department prior to cut off date. Handle and personally follow up all customer complaints directed to MD’s office Assist and advise with telephonic enquiries for new Africa franchisees. Prepare and distribute agendas, minutes and reading material for management meetings, including graphics and charts Arrange and book boardroom functions and catering monthly or as and when requested Record all management leave and maintain an updated leave roster Book and plan international & local travel, car hire, accommodation, visa requirements, new passports, medical assistance Prepare and assist international visitors with detailed agendas, logistics, security, drivers, hotel accommodation & travel arrangements on a business level Assist international visitors with holidays – i.e., safaris, hotels, dinners & logistics in Southern Africa on a personal level Arrange venue, logistics, accommodation for management meetings held off site Arrange and book boardroom functions and catering monthly or as and when requested Manage and coordinate all logistics related to functions, meetings, events pertaining to the GM’s office

Requirements:

Completed matric 3 – 5 years of experience as a Personal Assistant Extensive dairy management experience Experience in Liaising with internal departments, answering calls, and making travel arrangements Discretion and trustworthiness: you will often be party of confidential information Flexibility and adaptability

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