Executive Assistant M/F
4 weeks ago
Job title : Executive Assistant M/F jobs in Gauteng
Job Location : Gauteng, Johannesburg
Deadline : May 08, 2024
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The Executive Assistant, based in Sandton (Johannesburg, South Africa), will have the following responsibilities:
Diary management / coordination & Administration
Planning and organization of extensive travel schedule Planning and organization of daily and monthly schedule/agenda of Country Manager: Management, organization, and optimization of the diaries Meetings and other commitments scheduling Team meetings, workshops etc. as required Follow-up of monthly and quarterly reporting of all Managers, Asset Owners etc. , scheduling, agenda management, meeting minutes, documentation, etc. Document development, review and amendment, namely for Monthly and Quarterly Reports in the appropriate format Implementation and maintenance of contacts registration database Interfacing with the broader teams for coordination meetings Supporting the Country Manager various reports and any other related itemsBusiness travel
Requesting flights and travels logistics for Country Manager Monitoring travel costs and periodical reporting for the South African team Monitoring travel roster of team members and ensuring adherence to the travel policyCommunication
Coordinating communication efforts to the internal stakeholders (local team)Financial
Assisting in the preparation of reports i.e. track spend vs budget Collecting and updating of monthly cash flow request from various Business Lines’s Follow up of all Request for Commitment requests, PO requests, collection of signatures, registration of documents etc.General
Supporting BL’s Senior Managers as and when required Providing high level support and coordinating with Office Management team in Cape Town Any ad hoc task as required from time to timeREQUIREMENTS
Matric (Grade 12) qualification mandatory Related certification / course advantageous Previous experience in a renewable energy or related environment a distinct advantage 5+ years of relevant experience in a similar role essential Proficient in MS office tools (Power Point, Excel, Word, Visio…etc) essential Fluent in EnglishKEY SKILLS
Team spirit and positive attitude Professionalism and ethical conduct Attention to detail is essential Ablility to communicate effectively at all levels of the organization Proactivity, resilience and ability to work under pressure Ability to adapt to multicultural environments Excellent verbal and written communication skills Ability to organise effectively and prioritise own workload Respectfulness and confidentiality*Administrative / Management jobs in south africa
*Executive Assistant M/F in Johannesburg
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