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Executive Assistant/pa to CEO

2 months ago

Gauteng, South Africa FS Personnel Full time

**Sector: Mining & Engineering**

**Salary**:Highly Competitive Salary offered

**Benefits**: Cellphone Allowance, Provident fund 5%

**Minimum Requirements**:

- Gr 12
- PA/Secretarial Qualification (Will be an advantage)
- 5+ Years of related experience required in working in an executive assistant role supporting Directors/Executives
- Good verbal and written communication skills in English & Afrikaans
- Proficient in MS Office
- Valid Driver’s License and own a reliable vehicle

**Duties and responsibilities**:

- Responsible for all tasks of an Executive PA
- Proofreading contracts, assisting lawyers with drafting, and liaising with various legal teams.
- Ensure that all stakeholder (e.g., service providers, banks) communication is accurate, timeous, professional, and relevant.
- Build and maintain mutually beneficial relationships with internal and external stakeholders.
- Manage and maintain executives’ schedules, including scheduling meetings, and conferences, making appointments, and effective diary management.
- Provide administrative support to the CEO and EXCO team.
- Scheduling, compiling meeting documentation and circulating timeously prior to meetings, and taking of minutes, with appropriate record keeping and action item lists.
- Arrangements to facilitate meetings such as booking venues, arranging catering, etc.
- Secretarial duties and liaising with key business partners.
- Compiling various documents, letters, agreements, etc.
- Communicates directly, and on behalf of the CEO with Board members, clients, staff, etc.
- Accurate record keeping and filing of various documents, correspondence, etc.
- Financial administration of all purchase order requests and ensuring payment of invoices and expense claims.
- Authorisation of quotations and invoices as required.
- Monthly reconciliation of the Executive’s credit cards.
- Ad hoc sundry purchases and payments (tickets, telephone bills, gifts, etc.)
- Act as a gatekeeper to the CEO and ensure adequate resolution of general queries or issues raised.
- Assist to support facilities management including arrangements for maintenance (plumbers, electrical, etc.)
- The above list of duties is not necessarily complete, and the employee undertakes to perform any other reasonable instructions given by the employer quickly and effectively.

**Job Types**: Full-time, Permanent

**Salary**: R25,000.00 - R50,000.00 per month

Application Question(s):

- How many years work experience as an executive assistant do you have?
- Do you have experience working as an Executive Assistant within the mining and engineering industry?

**Education**:

- High School (matric) (required)

**Experience**:

- Executive PA: 5 years (required)

**Language**:

- Afrikaans (required)

License/Certification:

- Drivers License (preferred)

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