Assistant Company Secretary

2 months ago

Midrand, South Africa Stonebridge HR Solutions Full time
We are looking for an Assistant Company Secretary with a LLB or BCom Law degree for a multinational company based in the Olifantsfontein area.

Requirements:
  • LLB degree and/or BCom (Law) degree (non-negotiable)
  • ACG (CS) or ACG (CGP) qualification from The Chartered Governance Institute of Southern Africa (advantageous)
  • Minimum of four years’ experience as a company secretary.
  • Minute- or report-writing experience in English.
  • A thorough understanding of the 2008 Companies Act and Companies Regulations.
  • Knowledge and experience in CIPC filings/dealings.
  • Extensive knowledge of business administration as it pertains to company secretarial duties, as well as legal, corporate governance and commercial risk management principles.
  • Working expertise of Microsoft Word and Excel and own typing skills 
Other experience and expertise that would be beneficial:
  • Working knowledge of a board-pack system or similar systems.
  • Relationship building with Management (Executives)
  • The capability to work with and understand numerical information (with a working understanding of the principles of financial statements).
Skills:
  • A focus on attention to detail in executing all tasks.
  • Honesty and unquestionable ethical conduct, coupled with professional behaviour and a neat, good appearance.
  • Discretion and EQ to handle confidential and sensitive information.
  • Efficient organisational and time management skills (deadline orientated and prioritisation of work) and ability to perform under pressure as an individual and as a team member.
Position overview:
 The incumbent in this position is responsible to perform the full range of company secretarial duties for a portfolio of subsidiaries and associated joint ventures (private entities) within the Group. The individual will be accountable for ensuring that the companies in his/her portfolio comply with all applicable financial and legal requirements, as well as with all relevant best-practice codes, and to maintain a high standard of corporate governance. The individual must provide governance advice as and when required, and must attend to the statutory records and other secretarial functions of the companies in his/her portfolio.

Responsibilities:
  • Prepare agendas and papers for board meetings and committees and publish these on the online system.
  • In general provide comprehensive practical support to directors.
  • Attend board, audit and other ad hoc committee meetings, take minutes and manage the conduct of the meetings.
  • Provide the directors with detailed guidance to properly discharge their responsibilities in the best interests of the company. 
  • Ensure compliance with all applicable legislation, statutes, regulations and relevant best practice codes.
  • Draft resolutions.
  • Lodge required statutory forms and annual returns.
  • Maintain electronic statutory records, including registers of members, directors, and secretaries.
  • Deal with correspondence, collate information and write reports, communicate decisions to relevant company stakeholders, and in general engage with divisional and corporate management to ensure that the portfolio of companies is managed efficiently.
  • Attend to ad hoc
  • Deal with queries relating to records of entities within the portfolio. 
  • Undertake corporate actions (acquisitions/sale of entities) relating to companies in the portfolio and their implementation into the Group, including due diligence assessments, and assist the Group Company Secretary with general mergers and takeover activities (when required).
  • The portfolio will include dealing with voluntary liquidations and
  • Experience in data protection.
  • Assist with the statutory compliance of any foreign subsidiaries in the portfolio;
  • Maintain the register of beneficial share-owners and monitor changes in ownership of the companies in his/her portfolio for reporting to CIPC. Work with other colleagues to ensure that the strategic goals of the company’s Secretariat are achieved.
Please note only shortlisted candidates will be contacted. If you have not heard from us in 2 weeks, please consider your application unsuccessful. 

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