Assistant Company Secretary

3 weeks ago

Midrand, South Africa Oza Holdings Full time

As an Assistant Company Secretary, you will be responsible for ensuring that a company complies with statutory and regulatory requirements and maintains effective governance procedures.

**Key Responsibilities**:

- Assist the legal team to keep a contracts’ register and to maintain electronic and hard files of original contracts
- Assist the legal team to keep and maintain copies of Mine Health and Safety Act legal appointments in electronic and hard files
- Maintain a diary of departmental meetings and ensure regular departmental meetings are held
- Ensure timely payment of invoices for all litigation, stakeholder engagement and related matters
- Circulate and ensure signature of board and shareholder resolutions
- Assist when required with drafting of resolutions, letters and other legal documents
- Keep an up-to-date register of all companies with all details including CIPC registrations, VAT registrations, UIF registrations, etc
- Ensure that all company electronic and hard files have all the company, governance and compliance documents
- Ensure document template standardization is maintained on all outward documents
- Typing and keeping of minutes and other records as required
- Any other related activities as and when directed

**Minimum requirements**:

- A LLB degree
- 1 years’ experience in a related position
- Excellent communication and interpersonal abilities
- Proficiency in MS Office Suite
- Highly organized to handle various tasks and manage large amounts of paperwork efficiently
- Able to work within strict procedures, meet deadlines, and handle pressure effectively

For more information please contact:
**Hope Nkanyane

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