Personal Assistant to CEO

4 days ago

Midrand, South Africa GC Solar Midrand Full time

Our Company are looking for a versatile and highly organized Personal Assistant to perform personalized administrative duties for the CEO of the group. In this role, you will be responsible for scheduling meetings, taking notes, calendar management, and handling correspondence on behalf of the CEO. You may also be required to make travel arrangements and assist with other duties when required.

To ensure success as a Personal Assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial and general admin role. Accomplished Personal Assistant is intuitive to the needs of the CEO and works autonomously to provide customized administrative support.

**Responsibilities**:

- Reporting to CEO and performing secretarial and administrative duties.
- Managing diaries and organizing meetings and appointments, often controlling access to the CEO.
- Booking and arranging travel, transportation, and accommodation of the CEO.
- Organizing events and conferences.
- Reminding the CEO of important tasks and deadlines.
- Typing, compiling, and preparing reports, presentations, and correspondence.
- Managing databases and filing systems.
- Implementing and maintaining administrative systems.
- Liaising with staff, suppliers, and clients.
- Typing, formatting, and editing reports, documents, and presentations.
- Entering data, maintaining databases, and keeping records.
- Liaising with internal departments, answering calls.
- Managing internal and external correspondence on behalf of the CEO.
- Scheduling appointments, maintaining an events calendar, and sending reminders.
- Copying, scanning, and faxing documents, as well as taking notes.
- Preparing facilities for scheduled events and arranging refreshments, if required.
- Ordering office supplies and replacements, as well as managing mail and courier services.
- Observing best business practices and etiquette.

**Skills**:

- Discretion and trustworthiness: you will often be the party of confidential information.
- Excellent oral and written communication skills
- Excellent organizational and time management skills
- Exceptional interpersonal skills
- The ability to multitask.
- The ability to be proactive and take initiative.
- Flexibility and Adaptability
- Tact and Diplomacy
- Well-detailed and has the ability to follow specific procedures and instructions.
- Strong team player with can-do positive attitude
- Ability to manage internal and external correspondence.
- Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
- Advanced typing, note-taking, recordkeeping, and organizational skills.
- Working knowledge of printers, copiers, scanners, and fax machines.
- Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.

**Requirements**:

- Matric
- Certification in secretarial work, office administration, or related training will be an advantage.
- 1-2 years of experience as a Corporate Personal Assistant would be advantageous.

Remuneration: Market related

Location: Midrand - onsite position

Ability to commute/relocate:

- Midrand, Gauteng: Reliably commute or planning to relocate before starting work (required)

**Education**:

- High School (matric) (required)

**Experience**:

- Assistant: 2 years (preferred)

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