Personal Assistant to Director

2 months ago


East London, South Africa RAKKGALAKANE RECRUITMENT Full time

Personal Assistant to the Director East London

 

  • Provide administrative and executive assistance
  • Office administrative, Secretarial or equivalent assistance
  • Valid driver’s Licence
  • Must be fluent in English (able to speak or equivalent qualification)
  • Fluency in isiXhosa would be an advantage
  • Must be organised
  • Ability to work independently
  • Strong written and verbal communication
  • 3 years previous working experience in a legal environment
  • Exposure to supporting a director of a law firm (desirable)

 

Performance Areas

  • Proactively manage, coordinate and maintain the diary of the Director
  • Coordinate all aspects of meetings, workshop and functions according to Director’s requirements and within budget parameters
  • Administrative, presentation, minutes within agreed timeframes
  • Manage incoming calls in the Director’s office as well as correspondence (paper and electronic) responding independently where possible and in line with authorized judgment
  • Ensure files (paper and electronic) are kept in order and easily accessible by the Director.
  • Prepare and check invoices and arrange for payments to ensure adherence to Service Level Agreements
  • Monitor and respond to incoming communication on behalf of the Director, where appropriate, ensuring efficiency and timeous response
  • Must be familiar with the litigation lifecycle and be able to diaries files for actioning in accordance therewith
  • Report writing
  • Perform executive and oversight tasks in the place and stead of the Director concerned and must be able to analyze data and monitor the performance of others
  • Ability to receive and execute instructions from the company’s professional staff.

 

 



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