Office Administrator and Personal Assistant

3 months ago

East London, South Africa Jika Uluntu Full time

**Job Title: PA/Office Administrator**

**Department/Group: Administration**

**Job Ref: POA2024**

**Location: Jika Uluntu Office, Crossways Village Centre**

**Travel required: No**

**Level/Salary Range: R7 000 CTC negotiable**

**Position Type: Fixed Term Contract**

**Subject Line: PA/Office Administrator 2024**

**HR Contact: Zozibini Notununu**

**Contact Number: 043 050 4980**

**Date posted: 19 October 2024**

**Posting expires: 23 October 2024**

Job description

At Jika Uluntu, we employ a systems change approach, collaborating with communities and stakeholders to implement meticulously researched and structured interventions for our beneficiaries. These interventions are thoroughly monitored, evaluated, and reviewed using both qualitative and quantitative data collected at individual and household levels. This data-driven system allows for continuous learning and adaptive strategies, ensuring the measurement of both short-term and long-term outcomes.

**Key Responsibilities**
- **Executive Support**:

- Manage the Director’s calendar, scheduling meetings, appointments, and travel arrangements to ensure seamless time management.
- Prepare and organize reports, presentations, and documentation as required.
- Act as the primary point of contact between the Director and internal/external stakeholders, ensuring timely communication.
- Handle confidential information with discretion and professionalism.
- **Office Administration**:

- Ensure the office is well-maintained, organized, and equipped with necessary supplies while managing relationships with vendors and service providers.
- Monitor and track office expenses, maintaining a budget and ensuring all office-related expenses are within the approved budget.
- Implement and maintain office policies and procedures, ensuring compliance and adherence across the organization.
- **Process Improvement**:

- Track and document the implementation of new administrative processes to enhance office efficiency and productivity.
- Identify areas for improvement in office procedures, implementing best practices to streamline operations.
- Regularly review and update office policies to reflect current needs and standards.
- **Communication & Liaison**:

- Collect feedback from internal and external stakeholders to assess the clarity and effectiveness of communication within the organization.
- Ensure the Director is kept informed of important updates and action points, facilitating smooth internal communication.
- **Document and Records Management**:

- Ensure all administrative documents, reports, and records are accurately prepared, organized, and filed.
- Conduct regular audits of office records to ensure accuracy and completeness.
- Prepare and maintain a log of key office activities, deadlines, and deliverables to ensure the office operates efficiently.

**Requirements**:

- **Qualifications**:

- Relevant tertiary qualification in administration, business management, or a related field.
- Proven experience as an Office Administrator, Personal Assistant, or similar role, preferably in a dynamic and fast-paced environment.
- **Skills and Competencies**:

- Excellent organizational and multitasking skills with a keen attention to detail.
- Strong communication and interpersonal skills, with the ability to work effectively with all levels of staff and external partners.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
- Ability to manage multiple priorities, ensuring deadlines are met and processes are completed to a high standard.
- Discretion and professionalism in handling confidential information.
- **Desirable**:

- Experience in process improvement and implementation of new office systems.
- A proven track record of providing high-quality support to senior executives.

**Application Process**:
1. Motivation letter outlining your experience in a similar role

2. Your CV **highlighting your experience** that is relevant to the job

3. Certified copies of your grade 12 certificate & qualifications

4. Certified copied of your academic transcripts

Pay: From R7 000,00 per month

Ability to commute/relocate:

- East London, Eastern Cape: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Diploma (preferred)

**Experience**:

- Office Administration: 1 year (required)
- Personal Assistance: 1 year (required)

**Language**:

- English (required)
- Xhosa (required)

Application Deadline: 2024/10/23

  • Personal Assistant/ Office Administrator

    2 days ago

    East Rand, South Africa Unique Personnel Full time

    **Job Number** - 42111 **Job Type** - Permanent **Job Title** - Personal Assistant/ Office Administrator **Computer Skills** - MS Excel **Industry** - Advertising Agency **City** - Ekurhuleni (East Rand) **Province** - Gauteng - 2+ yrs Experience Secretarial/ Administration Diploma To mainly support the Group Chief Executive along with staff members in...

  • Personal Assistant

    9 months ago

    East London, South Africa Profile Personnel Full time

    A well established and well known client in **East London** is looking to appoint a **Personal Assistant**. **_ Duties:_** - Administrative Support: Providing administrative support, including scheduling appointments, managing calendars, and organizing meetings. - Documentation and Filing: Organizing and maintaining paper or electronic files, documents, and...

  • Personal Assistant

    2 weeks ago

    East London, South Africa Work Africa Full time

    **Scope of Job**: To provide full administrative support to the CEO. This position will report to the CEO as well as the Office Manager. *** **Minimum Requirements** Matric Minimum 3 years’ relevant experience as a Personal Assistant or similar role. Preferably a Diploma relating to the field or equivalent Professional knowledge of all Microsoft...

  • Office Administrator

    7 months ago

    East London, South Africa Mars Technologies Full time

    Salary : R120k - R150k p/a based on experience Start Date: A.S.A.P **East London**: We are seeking a dynamic and organised Office Administratior to join our team. As the Office Administrator, you will be the backbone of our office operations, ensuring smooth functioning and providing crucial administrative support to various departments. If you thrive in a...

  • Personal Assistant to Director

    3 months ago

    East London, South Africa Rakkgalakane Full time

    Personal Assistant to the Director East London   Provide administrative and executive assistance Office administrative, Secretarial or equivalent assistance Valid driver’s Licence Must be fluent in English (able to speak or equivalent qualification) Fluency in isiXhosa would be an advantage Must be organised Ability to work independently Strong written...

  • Personal Assistant to Director

    3 months ago

    East London, South Africa Rakkgalakane Full time

    Personal Assistant to the Director East London  Provide administrative and executive assistanceOffice administrative, Secretarial or equivalent assistanceValid driver’s LicenceMust be fluent in English (able to speak or equivalent qualification)Fluency in isiXhosa would be an advantageMust be organisedAbility to work independentlyStrong written and verbal...

  • Personal Assistant to Director

    7 months ago

    East London, South Africa TEBS Cashlink Full time

    We are currently looking for a personal assistant to the director. Must have a tertiary qualification Proficient skills in Ms Office MUST have a drivers license The applicant must have some high level of charismatic character, leadership skills, skills of execution, business management skills, excellent verbal communication skills, experience in Human...

  • Assistant Administrator

    5 days ago

    East London, South Africa Staff Solutions Full time

    **Eastern Cape**, East London** **Negotiable Cost To Company (Market related, Negotiable)** **Opportunity Available!! Our well known client in the Logistics sector is looking to employ an Assistant Administrator to join their dynamic team in East London.** *** - **Obtain operational KPI's from the various departments on a daily basis** ***: - **Record,...

  • Remote Personal Assistant

    6 days ago

    East London, South Africa Votic Full time

    Schedule meetings with clients. - Manage travel plans for employees. - Issue invoices to clients. - Update the company website and social media accounts. **Requirements**: - Matric Certificate equivalent. - Prior experience as an administrative assistant. - Excellent verbal and written communication skills. - Fully computer literate with proficiency in...

  • Personal Assistant

    2 days ago

    East Rand, South Africa Unique Personnel Ltd Full time

    Job Summary: We are seeking an experienced and highly organised Personal Assistant (PA) to provide comprehensive administrative support to the MD. The ideal candidate will possess a stable work record, strong attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment. Key Responsibilities: Administrative Support:...

  • Office Administrator

    5 days ago

    East London, South Africa BLACK UMBRELLAS Full time

    **Job Purpose** The Office Administrator will report directly to the Regional Manager and be responsible for the administrative functions of the Business Lounge/ Incubator and ensure the front desk and telephones are covered at all times. The primary focus of the role is to facilitate the smooth day to day administration of the incubator and enhancing a...

  • Personal Assistant to Executive

    6 days ago

    East London, South Africa Sheldon Recruitment Full time

    **Eastern Cape**, East London** **R23 000.00 Monthly (+ Benefits)** **We are seeking a Personal Assistant to Executive for a permanent vacancy based in East London, Eastern Cape.** **Applicants are required to meet the following criteria**: *** - **Relevant qualification with 3+ years Personal Assistant to Executive experience - fuel industry...

  • Personal Assistant

    2 weeks ago

    East Rand, South Africa Unique Personnel Full time

    **Job Number** - 69236 **Job Type** - Temp Contract **Job Title** - Personal Assistant **Computer Skills** - MS Office **Industry** - Recruitment - Staffing **City** - Ekurhuleni (East Rand) **Province** - Gauteng - Diary Management & Scheduling meetings/appointments effectively; - Handling requests and queries; - Sufficient on Excel; - Administrative...

  • Administration Officer

    7 months ago

    East London, South Africa BLACK UMBRELLAS Full time

    **Job Purpose** The Administration Officer will report directly to the Regional Manager and be responsible for the administrative functions of the Business incubator ensuring the front desk and telephones are covered at all times. The primary focus of the role is to facilitate the smooth day to day administration of the Business Incubator and enhancing a...

  • Office Accounts Administrator

    2 weeks ago

    East London, South Africa Profile Personnel Full time

    Office Accounts Administrator required for well-known company based in East London. **Requirements**: - Matric essential - Strong knowledge and understanding of administration as well as the full accounting process - Invoicing, filing and personal assistance experience - Knowledge of Creditors reconciliations - Experience in Pastel - Excel knowledge -...

  • Office Assistant

    7 months ago

    East London, South Africa TEBS Cashlink Full time

    We are looking for sales oriented individual with advanced computer literacy to assist with increasing sales on the various market places and our online store using all the sales tools that will be provided by management and as well assist with office admin works. **Requirements**: Must be computer/IT literate Must have experience in direct sales/online...

  • Office Assistant

    7 months ago

    East London, South Africa TEBS Cashlink Full time

    We are looking for sales oriented individual with advanced computer literacy to assist with increasing sales on the various market places and our online store using all the sales tools that will be provided by management and as well assist with office admin works. **Requirements**: Must be computer/IT literate Must have experience in direct sales/online...

  • Personal Assistant to The Director

    7 months ago

    East London, South Africa Profile Personnel Full time

    Well established company based in the Eastern Cape are looking to employ a qualified, experienced dynamic applicant to join their East London team. The applicant will be required to provide administrative and executive assistance. **REQUIREMENTS** - Office administration, Secretarial or equivalent qualification - Valid driver’s license - Strong written...

  • Personal Assistant

    2 weeks ago

    East London, South Africa Work Africa Full time

    The position will require you to act as a personal assistant. It will require you to be patient, understanding, have good communication skills but yet also be able to be assertive and resilient. It will require the completion of set daily tasks and duties. Some after-hours work may be required from time to time. **_ Working Hours - 07h30 to 16h30 (1 hour...

  • Personal Assistant

    1 day ago

    East Rand, South Africa Unique Personnel Full time

    **Job Number** - 67298 **Job Type** - Permanent **Job Title** - Personal Assistant **Computer Skills** - MS Office **Industry** - Financial Services **City** - Ekurhuleni (East Rand) **Province** - Gauteng - Act as the point of contact between the manager and internal/external clients - Screen and direct phone calls and distribute correspondence -...