Executive Secretary to Director

2 months ago

East London, Eastern Cape, South Africa Rakkgalakane Full time

As an Executive Secretary to the Director at Rakkgalakane, you will provide administrative and executive assistance to the Director, ensuring seamless day-to-day operations. Your responsibilities will include:

  • Providing administrative support to the Director, including managing their diary, coordinating meetings, and preparing presentations.
  • Managing correspondence, both paper and electronic, and responding to incoming calls and emails on behalf of the Director.
  • Ensuring files are kept in order and easily accessible by the Director.
  • Preparing and checking invoices, and arranging for payments to ensure adherence to Service Level Agreements.
  • Monitoring and responding to incoming communication on behalf of the Director, ensuring efficiency and timeous response.
  • Familiarity with the litigation lifecycle and ability to diary files for actioning in accordance therewith.
  • Report writing and performing executive and oversight tasks in the place and stead of the Director.

Requirements:

  • 3 years previous working experience in a legal environment.
  • Exposure to supporting a director of a law firm (desirable).
  • Must be fluent in English (able to speak or equivalent qualification).
  • Fluency in isiXhosa would be an advantage.
  • Must be organised and able to work independently.
  • Strong written and verbal communication skills.

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