Executive Assistant

3 months ago

Durban, South Africa United Exports Full time
Job Description
The Executive Assistant to the Chief Legal and Risk Officer (CLRO) is responsible for providing high-level administrative support, ensuring efficient operation of the Legal and Risk Management department. This role involves a wide range of administrative duties, from managing schedules and preparing documents to coordinating projects and liaising with internal and external stakeholders. The ideal candidate will have a strong background in legal administration, excellent organizational skills, and the ability to handle confidential information with discretion.

Key Performance Outputs
  • Manage the CLRO’s calendar and travel arrangements, including visa applications.
  • Handle correspondence and maintain accurate records.
  • Prepare and edit various documents and presentations.
  • Type, review, and proofread legal documents and contracts.
  • Maintain electronic and physical filing systems.
  • Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items.
  • Arrange logistics for meetings and events.
  • Act as the primary point of contact for the CLRO.
  • Facilitate communication with internal and external stakeholders.
  • Assist with special projects and track timelines and deliverables.
  • Handle sensitive information discreetly and ensure compliance with regulations.
  • Maintain records of compliance activities and assist with audits.
  • Assist in budget preparation, process invoices, track expenses, and prepare financial reports.
  • Arrange travel itineraries and prepare travel expense reports.
  • Provide administrative support to the legal and risk management teams.
  • Assist with onboarding new team members and coordinate team activities.
  • Seek to improve administrative processes and participate in professional development.
  • Perform additional tasks as assigned by the CLRO.

RequirementsQualification / Experience
  • Matric
  • Bachelor’s degree in Business Administration, Law, or a related field preferable.
  • 5-8 years in the same of similar role.
  • Proven experience as an executive assistant or in a similar administrative role, preferably in a legal or risk management environment.
Functional / Technical 
  • Strong organisational and time-management skills.
  • Excellent written and verbal communication skills.
  • Proficiency in MS Office Suite and familiarity with legal software and databases.
  • Ability to handle multiple tasks simultaneously and work under pressure.
  • High level of professionalism and confidentiality.
  • Strong attention to detail and problem-solving skills.
Working Conditions
  • Full-time position, may require occasional overtime.
  • Office environment with standard office equipment.
  • Some travel may be required for meetings and conferences.


Requirements
Qualification / Experience • Martic • Bachelor’s degree in Business Administration, Law, or a related field preferable. • 5-8 years in the same of similar role. • Proven experience as an executive assistant or in a similar administrative role, preferably in a legal or risk management environment. Functional / Technical • Strong organisational and time-management skills. • Excellent written and verbal communication skills. • Proficiency in MS Office Suite and familiarity with legal software and databases. • Ability to handle multiple tasks simultaneously and work under pressure. • High level of professionalism and confidentiality. • Strong attention to detail and problem-solving skills.

  • Virtual Executive Assistant

    6 months ago

    Durban, South Africa The Executive Space Full time

    Job Overview **Date Posted**: Posted 1 day ago **Location**: Durban, KwaZulu Natal **Job Title**: Virtual Executive Assistant **Salary**: R16,800 **Education Level**: High School / Matric **Job Level**: Junior **Minimum Experience**: 0 - 1 Years Virtual Executive Assistant positions available in Kwazulu Natal. Join Our Team at The Executive Space -...

  • Executive Assistant

    2 months ago

    Durban, KwaZulu-Natal, South Africa beBee Professionals Full time

    Executive AssistantWe are seeking a highly skilled and experienced Executive Assistant to join our team at beBee Professionals.Job Summary:The successful candidate will provide administrative support to our executives and staff members, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to executives and staff...

  • Executive Assistant

    6 months ago

    Durban, South Africa Workspace Recruitment Full time

    A top law firm based in Umhlanga is looking for an executive assistant for their practice. Commercial law experience is an added advantage. 5 years in a similar role is required.

  • Executive Assistant

    1 month ago

    Durban, South Africa ITSA Full time

    **Position Overview**: **Responsibilities**: - Manage complex calendars and schedule meetings for executives - Coordinate travel arrangements and prepare detailed itineraries - Handle sensitive communications and correspondence on behalf of executives - Prepare reports, presentations, and other documents - Plan and organize meetings, conferences, and other...

  • Executive Assistant

    7 months ago

    Durban, South Africa Parvana Strategic Sourcing Full time

    Job Information Industry - IT ServicesJob ID - J104493City - DurbanProvince - Kwazulu-NatalCountry - South AfricaPostal Code - 4051**Job Description**: **About our client**: **What you will be doing**: - Offer personalised executive support to our esteemed Leadership team. - Curate seamless schedules and arrange engaging meetings. - Coordinate travel with...

  • Executive Assistant

    6 months ago

    Durban, South Africa Select Assistants Full time

    We are a dynamic solar sales company based in Arizona, specializing in bringing deals to installers. We're seeking a highly motivated and proactive Executive Assistant to join our team and support the founder. This role will play a crucial part in ensuring the smooth operation of daily tasks, allowing the founder to focus on expanding the business and...

  • Executive Personal Assistant/ Virtual Assistant

    6 months ago

    Durban, South Africa HVM Full time

    **Executive PA/Virtual Assistant** We are looking for an organized and professional executive PA/Virtual Assistant to handle all communications with, and for the company from a remote position, based in Durban, KZN. The hiring company is a Block Management/Property Management company based in the UK. The employer is based in the UK, and the Executive...

  • Executive Personal Assistant

    6 months ago

    Durban, South Africa Crescent Star Pty Ltd Full time

    Executive Assistant (Female) to perform a variety of administrative tasks and support the Senior-level Executive Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act...

  • Executive Assistant to CEO

    8 months ago

    Durban, South Africa Pollock and Associates Full time

    Executive Assistant to CEO Manufacturing Durban North, Durban - Kwa Zulu Natal - South Africa Our client is seeking a highly qualified and experienced professional for the CEO. Ideally, you will hold a post-graduate degree, be fluent in Chinese, and have a proven track record in similar roles. With exceptional organisational and time-management skills,...

  • Executive Assistant

    4 months ago

    Durban, South Africa Meondoholdings.co.za Full time

    Full job descriptionMeondo Holdings is currently seeking a well-rounded, experienced, and skilful individual to join our Team as Personal Assistant to the Director.Main purpose: To provide high level confidential support to the Chief Executive by providing a full secretarial and administrative service. Ensuring that effective planning and administrative...

  • Executive Personal Assistant

    6 months ago

    Durban, South Africa Workspace Recruitment Full time

    Looking for an executive assistant for a law firm based in Umhlanga. Commercial law experience is an added advantage. Must have previously worked in a similar position for a minimum of 5 years.

  • Executive Personal Assistant

    6 months ago

    Durban, South Africa Crescent Star Pty Ltd Full time

    Executive Assistant (Female) required to perform a variety of administrative tasks and support the Senior-level Executive on both business and private duties which include availability after-hours, weekends and public holidays. Executive Assistant’s responsibilities include managing the daily duties and matters of the Business Executive being both...

  • Executive Personal Assistant

    6 months ago

    Durban North, South Africa THE PRINT SHOP Full time

    Our company is seeking an executive Personal Assistant. The role requires both independent and collaborative work. - Minimum 5 years working experience as an Executive PA - Must have strong planning and organizational skills as well as administrative skills - Must be computer literate - Excellent communication - Must be able to multi-task - Must have...

  • Executive Assistant

    3 months ago

    Durban, South Africa United Exports Full time

    The Executive Assistant to the Chief Legal and Risk Officer (CLRO) is responsible for providing high-level administrative support, ensuring efficient operation of the Legal and Risk Management department. This role involves a wide range of administrative duties, from managing schedules and preparing documents to coordinating projects and liaising with...

  • Executive Personal Assistant

    6 months ago

    Durban, South Africa Six Sense Full time

    KwaZulu Natal, Durban - Annually Cost To Company (Market related) A well-established short term insurance company is seeking to appoint an Executive Personal Assistant The role will entail working closely with directorial staff and team members to provide administrative or clerical support necessary to run the organisation effectively. Functions will...

  • Executive Administrative Assistant to CEO

    3 months ago

    Durban, South Africa LexisNexis Full time

    Executive Administrative Assistant to the CEO Do you enjoy supporting Senior Leaders? Would you love a varied role in our collaborative team?> About our Team LexisNexis Legal & Professional, which serves customers in more than 150 countries with 11,800 employees worldwide, is part of RELX, a global provider of information-based analytics and decision...

  • Executive Personal Assistant to CEO

    6 months ago

    Durban, South Africa Esteem Recruitment Full time

    OUr Client seeks an experienced Personal Assistant experience at least 5 years serving an executive in a multinational or global business - Calendar and task planning - Assisting the CEO with his deliverables - Minute taking and following through on tasks from meetings - Meeting preparation - Travel preparation - flights, visas, passports - Personal work...

  • Account Executive Assistance

    6 months ago

    Durban, South Africa FirstRand Full time

    Job Description Hello Future Account Executive Assistant Welcome to FNB, the home of the #changeables. We design for the shapeshifters and deliver products and services that make us incredibly proud of people that make it happen. As part of our team in FNB Commercial Sales Kwa-Zulu Natal, you will be surrounded by unique talents, diverse minds, and an...

  • Account Executive Assistant

    3 months ago

    Durban, South Africa FirstRand Full time

    Job Description Hello Future Account Executive Assistant Welcome to FNB, the home of the #changeables. We design for the shapeshifters and deliver products and services that make us incredibly proud of people that make it happen. As part of our team in FNB Commercial Sales Kwa-Zulu Natal, you will be surrounded by unique talents, diverse minds, and an...

  • Executive Assistant

    7 months ago

    Durban, South Africa IMAGE FREIGHT & LOGISTICS Full time

    Act as the point of contact between the manager and internal/external clients - Screen and direct phone calls and distribute correspondence. - Handle requests and queries appropriately - Manage diary and schedule meetings and appointments. - Make travel arrangements. - Take dictation and minutes. - Source office supplies - Produce reports, presentations, and...