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Business Area Admin Clerk

4 months ago

Potchefstroom, South Africa BKB Full time

BKB is currently in search of a skilled Business Area Admin Clerk to convey the image of the business with excellent service and hospitality to ensure the satisfaction of clients. If you are a meticulous professional with a proven track record, we encourage you to submit your application. The perfect candidate will project a positive business image by delivering outstanding services to guarantee client satisfaction.

JOB REQUIREMENTS

KNOWLEDGE AND EXPERIENCE

Grade 12 with 2 years’ relevant experience Excellent computer literacy in MS office applications Must be fully bilingual; must be fully conversant in Afrikaans and English Valid driver’s license

SKILLS

Ability to work independently combined with excellent interpersonal skills Analytical and problem solving skills Time management skills Attention to detail Excellent administrative skills

COMPETENCIES

Communication Multi-task orientated People skills Manage workload

KEY RESPONSIBILITIES

Completion of auction admin and accounting:

Assist with auction clerk responsibilities. Reconcile buyer and seller quantities and correlate to auction roll. Print list of accounts receivable and have it signed by business area manager. Print payment method report and reconcile to cash received. Compare with auction summary and do a reconciliation of the auction. Deposit any cash receipts within 24 business hours. Finalisation of auction to be imported in server and Syspro. E-mail auction file and supporting documents to business area administrative coordinators.

Administrative responsibilities:

Ensure that auction invoices reach sellers as soon as possible. Handle all enquiries from sellers, buyers, clients and personnel pertaining to the auction. Send invoices to clients who haven’t received theirs.

Expense function:

Gather and check all invoices of business area before submitting for purchase orders. Have invoices that is incorrect corrected at suppliers. Obtain authorization for the expenses from business area managers. Submit invoices, supporting documents and authorization to business area admin administrators for purchase orders. Follow up on payments to suppliers. Handle all queries from suppliers ito statements, invoices and payments. Check supplier statements and submit to Account payables clerk. Gather vehicle expense invoices swiped on fleet card of your business area and submit to fleet card administrator daily. Gather petrol and toll invoices swiped on fleet card of your business area and submit to fleet card administrator monthly before the 28th. Gather logbooks from drivers in your business area and submit private usage to fleet card administrator monthly before the 3rd.

Training:

Responsible for the training of auction clerks. Regular training of any updates or changes. Keep up to date with changes on Flexi Auction. Training of Flexi Auction to auction clerks.

Accounts receivable management:

Ensure that clients settle their accounts within the agreed terms. Follow up on account receivables that is not within the terms. Visit trade receivables that is problematic. Contact account receivables coordinator daily to obtain newest account receivable lists and receipts. Help to create facilities for clients. Weekly report to regional manager and finance and admin manager on the stance of account receivables. Manage major accounts with the necessary prudence and ensure that they are aware of what is going on in their accounts at all times.