Front of house | Receptionist | Property Management Internship Opportunity

4 months ago

Cape Town, South Africa Sagen Advisory Full time

Company Description:

We are Sagen Advisory, a specialized recruitment company seeking a YOUNG, enthusiastic, bubbly personality type of person who loves people and loves cheering up people's energy. We are looking for someone who is naturally able to leave good lasting impressions on any new clients walking through the door. Also, someone who is eager to learn and grow within the industry, the company, and especially Cape Town.

 

The position is for a front-of-house / Receptionist Position for a Renowned Property Management company in Westlake Area, in Cape Town. The person must also have minimum of 2 years of work experience. Must be administratively strong, great at planning, organizing, scheduling, telephone and clientele communication, and must be able to be professional and well-presented to meet, greet and guide clients and staff.

 

If you or someone you know, has been looking to work in Cape Town, or have been wanting to get into the world of administration, reception, front of house, property, property management, center management, or even the finance side of this type of sector, please apply via the link. If you qualify based on select criteria, a Sagen Recruiter will be in touch with you.

 

SAGEN Advisory Recruitment Company actually specializes in recruitment in the finance sector, however, we sometimes make exceptions for other types of roles for long-standing clients. 

 

Sagen will guide each candidate through the whole process and make sure to assist where needed. It does require some admin to apply, as a test to see how well candidates respond, communicate, come across, follow instructions, comprehend tasks, and can stick to deadlines. All qualities that are required if looking to work in a very professional working environment.

 

The selection process will be based on all of the above, your CV, qualifications, and experience, as well as your initial pre-interview.

 

If you, or anyone you know would like to embark on an opportunity to get into the Cape Town job market, this might just be that opportunity you should not miss out on.

 

What do you have to lose by taking a chance, right?

 

Job Summary:

We are seeking a reliable and proactive Front of house/Receptionist Intern, to provide administrative and secretarial support to our client's property management company. The ideal candidate is detail-oriented, can handle multiple tasks in a fast-paced environment, and is able to prioritize workload effectively. This is a fantastic opportunity for someone who can provide full front-of-house, administrative and secretarial support and ensure the smooth management of day-to-day affairs and the most effective use of time. The candidate must be able to handle sensitive and complex issues in a professional and objective manner and be able to take initiative as appropriate, especially in the Director’s absence.

The ideal candidate is mature and must have a friendly, uplifting personality. An added benefit would be to have a background in working in law or the legal sector, and if you have experience with working with legal documents and contracts and have a property background. Although extensive experience is not a requirement, it will be an added benefit to the company, however, the company is looking to up-skill the perfect candidate.

 

Main Responsibilities:

  • Manage and maintain the electronic diaries, assessing the priority of appointments and reallocation as necessary.
  • Handle sensitive and complex issues in a professional and objective manner.
  • Organize meetings, including preparing agendas, pre-meeting briefings, and meeting papers.
  • Screen calls, inquiries, and requests, and deal with them appropriately.
  • Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, and triggering follow-up action.
  • Assist/support Director, Development Manager & Communications Manager.
  • Process correspondence, ensuring that incoming correspondence is dealt with appropriately.
  • Maintain office systems, including data management and filing.
  • Maintain records of contacts.
  • Assist with research and follow-up on matters.
  • Supervise incoming and outgoing clients and calls.
  • Meet and greet visitors at all levels.
  • Any other duties as may reasonably be required.

Person Specification:

  • 2 years work experience in relevant fields.
  • Strong experience in electronic diary management.
  • Excellent communication skills with the ability to interact professionally with a wide range of contacts both internal and external to the company.
  • Strong organizational skills with excellent attention to detail and the ability to maintain a high level of accuracy.
  • A flexible and proactive approach to work with the ability to prioritize and re-prioritize workload as required.
  • Ability to work on own initiative.
  • Ability to deal with sensitive information with discretion and to maintain.
  • Experience with legal documents and contracts is highly desirable.
  • Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel, and PowerPoint.

Salary:

Starting salary for the position is R12 000-R15 000pm and the unique opportunity to be up-skilled into various property management positions. Career growth is an essential element the company wants to invest in. So, if you are interested in learning about an industry, you will get to learn from some of the best in the South African Industry.

 

 

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