Front of House Representative

2 months ago

Cape Town, Western Cape, South Africa Sagen Advisory Full time

Job Summary:

We are seeking a reliable and proactive Front of House/Receptionist to provide administrative and secretarial support to our client's property management company. The ideal candidate is detail-oriented, can handle multiple tasks in a fast-paced environment, and is able to prioritize workload effectively.

This is a fantastic opportunity for someone who can provide full front-of-house, administrative and secretarial support and ensure the smooth management of day-to-day affairs and the most effective use of time.

The ideal candidate is mature and must have a friendly, uplifting personality. An added benefit would be to have a background in working in law or the legal sector, and if you have experience with working with legal documents and contracts and have a property background.

Main Responsibilities:

  • Manage and maintain the electronic diaries, assessing the priority of appointments and reallocation as necessary.
  • Handle sensitive and complex issues in a professional and objective manner.
  • Organize meetings, including preparing agendas, pre-meeting briefings, and meeting papers.
  • Screen calls, inquiries, and requests, and deal with them appropriately.
  • Assist Director in researching and following up with action on matters which fall within the Director's responsibility – chasing responses, and triggering follow-up action.
  • Assist/support Director, Development Manager & Communications Manager.
  • Process correspondence, ensuring that incoming correspondence is dealt with appropriately.
  • Maintain office systems, including data management and filing.
  • Maintain records of contacts.
  • Assist with research and follow-up on matters.
  • Supervise incoming and outgoing clients and calls.
  • Meet and greet visitors at all levels.
  • Any other duties as may reasonably be required.

Person Specification:

  • 2 years work experience in relevant fields.
  • Strong experience in electronic diary management.
  • Excellent communication skills with the ability to interact professionally with a wide range of contacts both internal and external to the company.
  • Strong organizational skills with excellent attention to detail and the ability to maintain a high level of accuracy.
  • A flexible and proactive approach to work with the ability to prioritize and re-prioritize workload as required.
  • Ability to work on own initiative.
  • Ability to deal with sensitive information with discretion and to maintain.
  • Experience with legal documents and contracts is highly desirable.
  • Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel, and PowerPoint.

Salary:

Starting salary for the position is R12 000-R15 000pm and the unique opportunity to be up-skilled into various property management positions. Career growth is an essential element the company wants to invest in. So, if you are interested in learning about an industry, you will get to learn from some of the best in the South African Industry.

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