Recruitment Administrator

4 weeks ago

Cape Town, South Africa The Legends Agency Full time

Job Title: Recruitment Administrator

Reporting to: People & Culture Service Manager

Department: People & Culture

Working Hours: 40 hours


WHAT YOU WILL BRING TO THE COMPANY

We believe in putting people first, which is why, as a Recruitment Administrator, you will be part of the People & Culture team supporting what is the heart of our organisation. You will work closely with agencies and internal stakeholders in bringing exceptional talent into the business, through posting job adverts, reviewing, and pre-screening applications. You will spend equal time over the phone as well as via email in communicating with a large number of contacts, require a high level of concentration in sending out offer letters and contracts of employment, as well as loading data onto the People HR system and internal trackers. The role will also involve organising new staff onboarding programmes, working closely with managers and scheduling induction sessions with new starters for a smooth transition into the company. Confidentiality and professionalism are key requirements for this role, along with excellent communication skills and a strong work ethic.


WHAT YOU WILL BE RESPONSIBLE FOR

  • Responsible for the daily updating of the HR tracker and People HR systems, including the filing of all HR-related documentation.
  • Taking lead responsibility for the preparation and placing of role descriptions on the website and associated advertising platforms.
  • Liaising heavily with agencies as the main contact point in coordinating all vacancies, providing accurate information as quickly as possible.
  • Assessing all applications through screening and arranging calls and interviews. This will include logging all applicants within a recruitment tracker for ongoing review and data analysis.
  • Monitoring and managing the dedicated People inbox, dealing with initial candidate and staff queries, and delegating out to the appropriate team member as necessary.
  • Working alongside colleagues throughout the entire search, selection, and placement process, assisting with all aspects of candidate care, from application through to feedback stage, and preparing standard offer letters and employment contracts.
  • Assisting in the onboarding experience for new starters by making welcome calls, scheduling induction sessions, and being available for any questions.
  • Delivering inductions to new staff from our Head Office and ensuring each new starter has been added to Office Vibe and LinkedIn Learning for inclusivity.
  • Ensuring that right to work, DBS, and driving licence checks are carried out for all relevant staff.
  • Providing monthly reports to the P&C Director on various recruitment trends.
  • Providing support to team members as needed and in support of your development.

This list is not exhaustive.


WHO YOU ARE

KNOWLEDGE

  • Good general standard of education (ideally educated to a B-Tech or similar)
  • Demonstrable customer and colleague support experience in a similarly focused environment
  • A minimum of 6 months experience within a corporate office-based environment working to deadlines
  • Good working knowledge of MS Office and, ideally, HRIS
  • An appreciation of the utmost importance assigned to confidentiality and data security in a business such as ours

SKILLS

  • Proven ability to work effectively across multiple priorities, with competing deadlines, whilst maintaining a high standard of accuracy and meticulous attention to detail
  • Strong interpersonal skills, including the ability to build relationships, respect confidentiality, and professionally engage a wide range of staff, including those at a senior level
  • Keeps sensitive data confidential, aware of GDPR guidelines and principles, and maintains employee confidentiality throughout business processes
  • Resourceful and able to find creative solutions, thinking beyond current systems and approaches, while recognising the impact of decisions and actions on the organisation
  • Tenacious in getting projects completed to deadline, planning and prioritising work in line with individual and team deliverables; resilient in the face of pressure
  • Flexible and adaptable to last-minute changes, adjusting plans accordingly
  • High level of accuracy and attention to detail
  • Self-motivated; enjoys what they do and achieving goals
  • Makes decisions independently when appropriate
  • Keeps internal clients up-to-date on progress and changes that affect them
  • Ability to pick up new technology and processes quickly

BEHAVIOUR

  • Positive, can do attitude
  • Responsive, with a service-driven approach to deliver the wow factor
  • Reliable and committed to delivering right, first time, and to deadline
  • Passionate about the company and being successful in the workplace
  • Always striving to find better ways of doing things, identifying solutions, and committed to delivering positive change
  • An excellent team player; desires to be part of a hardworking, collaborative, fun, and values-driven team
  • Strives to consistently meet service standards

  • Recruitment Administrator

    6 months ago

    Cape Town, South Africa FROGG Recruitment Full time

    Recruitment Administrator We are looking for an Experienced Recruitment Administrator with at least 1 - 3 years’ experience in the Recruitment Industry. Salary - Negotiable with experience to offer Min Requirements - Matric - Computer Literate - MS Office, Excel Skills ect ect Key Responsibilities - General Office Administration - Reception Duties and...

  • Recruitment Administrator

    6 months ago

    Cape Town, South Africa Black Pen Recruitment Full time

    Role Overview We are seeking a detail-oriented and organised Recruitment Administrator to join our dynamic team. As a Recruitment Administrator, you will play a crucial role in supporting the recruitment process, ensuring seamless operations and contributing to the overall success of our agency. **Job Type**: On-site | Full Time **Working Hours**: 8: 00 am...

  • Recruitment Resourcer

    7 months ago

    Cape Town, South Africa O'Brien Recruitment Full time

    **As a vital member of our team, you will play a key role in shaping O'Brien Recruitment's workforce. Your responsibilities will include**: - Responsible for bulk recruitment for both white and blue collars - Scheduling interviews - Typing of and checking of CVs - General administration - Record keeping of all temporary and contracting staff - Placing job...

  • Graduate Recruitment Administrator

    7 months ago

    Cape Town, South Africa Black Pen Recruitment Full time

    Black Pen Recruitment is a leading recruitment agency specialising in connecting top-tier talent with innovative companies across various industries in Africa. We pride ourselves on our commitment to excellence, integrity, and personalised service. As a Recruitment Administrator at Black Pen Recruitment, you will play a crucial role in supporting our...

  • Recruitment Administrator

    6 months ago

    Cape Town, South Africa Kamro Ltd Full time

    **Recruitment Administrator (Remote) - UK Hours** Are you ready to embark on an exciting career journey with a UK-based company, right from the comfort of your home in South Africa? We are on the lookout for a passionate and skilled Recruitment Administrator to become a vital part of our growing team. If you have a flair for matching the right CVs to the...

  • Recruitment Administration Intern

    8 months ago

    Cape Town, South Africa Black Pen Recruitment Full time

    **About the Company** Black Pen Recruitment is a leading recruitment agency specialising in connecting top talent with innovative companies in the fintech and cryptocurrency industries. We are dedicated to providing exceptional service and finding the perfect fit for our clients. **Location**: Cape Town **Job Type**: On-site |...

  • Graduate Programme Recruitment Administrator

    6 months ago

    Cape Town, South Africa Black Pen Recruitment Full time

    Role Overview Our Graduate Programme - Recruitment Administrator is designed to provide recent university graduates with a comprehensive introduction to the recruitment field. This programme aims to equip graduates with practical skills, exposure to the recruitment process, and insights into the inner workings of the industry. **Position**: Graduate...

  • Graduate Recruitment and HR Administrator

    7 months ago

    Cape Town, South Africa Leap Recruitment Full time

    **Graduate Recruitment Admin** - Managing all administration for on campus CLPs/signed CLPs, vacation programmes, university career days and events; - Scheduling of interviews / assessment days - Maintaining and updating the graduate recruitment database; - Assist in the execution of recruitment and promotion activities these include but are not limited to...

  • Graduate Opportunity

    5 months ago

    Cape Town, South Africa Black Pen Recruitment Full time

    **Graduate Opportunity - Recruitment Administrator (Recruitment) Blackpen Recruitment is a global recruitment agency that targets European, African and American Markets with headquarters based in Malta and Cape Town. Blackpen specialises in FinTech, Cryptocurrency, Startup and iGaming Recruitment. Black Pen Recruitment is a division of Black Pen Global. It...

  • Recruitment Resourcer

    2 months ago

    Cape Town, South Africa O'Brien Recruitment Full time

    As a vital member of our team, you will play a key role in shaping O'Brien Recruitment's workforce. Your responsibilities will include:Responsible for bulk recruitment for both white and blue collarsSourcing candidates for temporary and permanent rolesEnsuring that all candidates and job specs are loaded on our database and all recruitment activities are...

  • Recruitment Resourcer

    2 months ago

    Cape Town, South Africa O'Brien Recruitment Full time

    As a vital member of our team, you will play a key role in shaping O'Brien Recruitment's workforce. Your responsibilities will include:Responsible for bulk recruitment for both white and blue collarsSourcing candidates for temporary and permanent rolesEnsuring that all candidates and job specs are loaded on our database and all recruitment activities are...

  • Recruitment Administration Coordinator

    4 weeks ago

    Cape Town, Western Cape, South Africa Liquid Thought Full time

    Job Title: Recruitment Administration CoordinatorAbout Liquid Thought:Liquid Thought is a leading recruitment solutions company that connects talented individuals with top companies. Our team is dedicated to fostering growth and innovation.Position Overview:The Recruitment Administration Coordinator will play a pivotal role in supporting our recruitment team...

  • Recruiter

    6 months ago

    Cape Town, South Africa Black Pen Recruitment Full time

    **About the Company** Black Pen Recruitment is a leading recruitment agency specialising in connecting top talent with innovative companies in the fintech and cryptocurrency industries. We are dedicated to providing exceptional service and finding the perfect fit for our clients. **Location**:Cape Town **Job Type**:Full-time **Requirements**: -...

  • Administrative Support Assistant for O'Brien Recruitment

    2 weeks ago

    Cape Town, Western Cape, South Africa O'Brien Recruitment Full time

    Job Title: Administrative Support Assistant for O'Brien RecruitmentAbout the Role: We are seeking a reliable and professional Temporary Receptionist to cover for permanent employees who are out sick or on leave. As an Administrative Support Assistant, you will be responsible for handling all reception duties and maintaining a welcoming and organized office...

  • HR Assistant/recruitment Administrator

    7 months ago

    Cape Town, South Africa Zeal HR Full time

    **HR Assistant/Recruitment** **Administrator** **INTRODUCTION**: An exciting opportunity has become available within the IT industry, for a HR Assistant/ Recruitment Administrator. The position is remote-based. **REQUIREMENTS**: - As a remote member of the HR and Recruitment team, you must be a well-organized self-starter with integrity, capable of...

  • Recruitment Administrator

    4 weeks ago

    Cape Town, South Africa The Legends Agency Full time

    Job Title: Recruitment Administrator Reporting to: People & Culture Service Manager Department: People & Culture Working Hours: 40 hours WHAT YOU WILL BRING TO THE COMPANYWe believe in putting people first, which is why, as a Recruitment Administrator, you will be part of the People & Culture team supporting what is the heart of our organisation. You will...

  • Recruitment Coordinator

    1 month ago

    Cape Town, Western Cape, South Africa O'Brien Recruitment Full time

    About the RoleWe are seeking a highly motivated and organized Recruitment Resourcer to join our team at O'Brien Recruitment. As a vital member of our team, you will play a key role in shaping our workforce.Key ResponsibilitiesSource and recruit candidates for temporary and permanent rolesManage and maintain accurate records of candidates and job...

  • Recruitment Consultant

    5 days ago

    Cape Town, Western Cape, South Africa SD Recruitment Full time

    About the Role:Skillfully connect innovative organisations with top-tier professionals as a Recruitment Consultant. Drive organisational transformation and progress by managing a portfolio of clients across diverse industries.Key Responsibilities:Collaborate with clients to develop effective recruitment strategies and manage their external vacancies.Expertly...

  • HR Administrator

    3 months ago

    Cape Town, South Africa Truworths Full time

    **We are looking for someone to provide administrative support and co-ordination to the Merchant Trainee Programme Recruitment team and the Human Resources Development Department, so as to support the successful recruitment of high potential Merchant Trainees and Designates.** **Key Responsibilities**: - **Administration/Co-ordination** - Support and...

  • Recruiter

    5 months ago

    Cape Town, South Africa Tsebo Group Full time

    **About Us**: We seeking Recruiters for various sites. The responsibility of the Recruiter is to oversee recruitment and database management for quality assurance. Support the resourcing team by coordinating the end-to-end recruitment process. As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients...