Property Administrator

3 days ago

Cape Town South Africa The Focus Group Full time

Property Administrator – Cape Town Are you a detail-oriented professional with a passion for property management and administration? A leading property management firm is seeking a Property Administrator to join their dynamic team in Cape Town. Purpose of the Role To perform the full property administrative function, including managing billings in line with tenant leases, handling arrears and tenant queries, and overseeing lease preparation and conclusion. Key Responsibilities Tenant Administration Load and update tenant information on the internal property management system (PIMS). Allocate receipts from bank statements and generate tenant statements. Manage lease billings, manual adjustments, recoveries, and debit runs. Finalize vacated tenant accounts and process deposit refunds. Handle tenant turnover and reconciliations. Lease Administration Conduct credit checks and FICA verification. Prepare Lease Input Summaries (LIS) and update lease registers. Draft lease authority requests and offers to lease in conjunction with the Property Manager. Liaise with the leasing hub and tenants to conclude lease processes. Process tenant installation allowance requirements. Arrear Administration Follow up on outstanding payments and update arrears reports. Utilize credit control service provider facilities (TPN). Prepare handovers to legal credit controllers when necessary. Property Administration Maintain property, unit, tenant, and lease data on PIMS. Update expiry reports, lease registers, and tenant retention reports. Notify utility management and finance teams of tenant changes and accruals. Manage parking schedules, access discs, and municipal invoice processing. Perform account reconciliations. Skills and Competencies Strong communication and interpersonal skills. Innovative, dynamic, and enthusiastic approach. Professional attitude with personal initiative. Excellent time management and organizational skills. Ability to interact professionally with tenants. Willingness to work outside office hours for events or activations. Human Capital Attributes Transparent honesty and reliability. Positive attitude and motivation. Assertive and effective communicator. Empathetic and sensitive to client and staff needs. Strong moral values and career aspirations. Qualifications and Experience Minimum Requirements: Grade 12 (Matric). Relevant diploma. Strong proficiency in MS Office and property management software (PIMS or MDA). 3–5 years’ experience in a Property Administrator or financial accounting role. Customer service and/or sales experience. Background in property leasing is advantageous.

  • Property Administrator

    4 days ago

    Cape Town, South Africa Swindon Property Full time

    We are a well-established commercial real estate business with 20 years of proven success in the market, seeking a passionate and driven individual to join our Property Management team. Specializing in retail, office and mixed-use properties we are looking for a proactive, results-orientated individual with strong problem-solving skills and technical...

  • Property Administrator

    4 weeks ago

    Cape Town, South Africa Swindon Property Full time

    We are a well‑established commercial real estate business with 20 years of proven success in the market, seeking a passionate and driven individual to join our Property Management team. Remuneration: negotiable cost‑to‑companyLocation: Cape TownEducation level: DiplomaJob level: Mid/SeniorType: PermanentCompany: Swindon Property Overview of Role The...

  • Property Administrator

    3 weeks ago

    Cape Town, South Africa Swindon Property Full time

    Remuneration: negotiable cost-to-company. Location: Cape Town. Education level: Diploma. Job level: Mid/Senior. Type: Permanent. Company: Swindon Property. We are a well-established commercial real estate business with 20 years of proven success in the market, seeking a passionate and driven individual to join our Property Management team. Specializing in...

  • Property & Finance Administrator - Cape Town

    3 days ago

    Cape Town, South Africa Swindon Property Full time

    Property & Finance Administrator - Cape Town The incumbent will join a collaborative team of Property and Facilities Managers dedicated to the efficient management of a diverse national property portfolio. Our clients include a broad mix of tenants across commercial, retail, and industrial sectors, and the Property Administrator will play a vital role in...

  • Property Administrator

    1 week ago

    Bloemfontein, South Africa Avatar Advisory - Avatar Human Capital Full time

    We are seeking a Property Administrator to assist with day-to-day property management tasks, including liaising with clients, maintaining property records, and supporting operational processes. The ideal candidate will perform full administrative function in lease preparation and conclusion as well as effectively manage arrears and tenant queries. Duties &...

  • Property & Finance Administrator - Cape Town

    5 days ago

    Cape Town, Western Cape, South Africa Swindon Property Full time R200 000 - R400 000 per year

    The incumbent will join a collaborative team of Property and Facilities Managers dedicated to the efficient management of a diverse national property portfolio. Our clients include a broad mix of tenants across commercial, retail, and industrial sectors, and the Property Administrator will play a vital role in supporting the seamless day-to-day operations of...

  • Property Administrator

    1 week ago

    Bloemfontein, South Africa The Focus Group Full time

    Property Administrator – Bloemfontein Location: Bloemfontein Regional OfficeDivision: Property ManagementReporting to: Property Manager Purpose of the Role To perform the full administrative function in lease preparation and conclusion, and to effectively manage arrears and tenant queries. Key Performance Areas & Responsibilities Tenant Administration Load...

  • Property Administrator

    1 week ago

    Cape Town, South Africa Wonderland Property Group Full time

    Our Group owns and operates 33 luxury apartments situated along the **Atlantic Seaboard** in the Cape Town area. - These luxury apartments are marketed via AirBnB as well as numerous online sites. We are looking for a vibrant person to fulfill the role of a Property Administrator, attending to the daily operations of the various luxury apartments. **Must...

  • Property Finance Administrator

    2 weeks ago

    Bloemfontein, South Africa Avatar Advisory - Avatar Human Capital Full time

    Overview The Property Finance Administrator will play a key role in supporting property finance operations, ensuring smooth processing of applications, accurate documentation, and strong client communication. This role involves working with lenders, brokers, attorneys, and clients to coordinate all administrative aspects of property financing. Key...

  • Residential Property Administrator

    2 weeks ago

    Pretoria, South Africa The Focus Group Full time

    Residential Property Administrator Division: Property ManagementLocation: PretoriaReporting to: Property Manager Purpose of the Role Ensure buildings’ occupancy rate is achieved. Capture new lease details accurately and process amendments. Manage student accommodation rentals and queries, including fines, arrears, and payments. Key Responsibilities...