Committee Secretary

5 days ago


Pretoria, Gauteng, South Africa Interdot Solutions Full time R150 000 - R250 000 per year


1. COORDINATION OF COUNCIL MEETINGS AND SUB-COMMITTEES

  • Prepares and issues notices of meetings.
  • Prepares the agenda and supporting documentation for meetings.
  • Prepares the minutes and action lists of the Council and sub-committees.
  • Plans the annual calendar for meetings.
  • Formulates meeting agenda with various Chairpersons to ensure consistency of format and coverage of all aspects.
  • Ensures packs for meetings are prepared and distributed timeously to enable informed decision-making.
  • Ensures attendance at meetings is recorded.
  • Ensures all logistical arrangements for meetings are properly made.
  • Records minutes and ensures effective administration of meetings.
  • Prepares draft minutes and circulates to attendees for validation and timely execution of decisions and requests for information.
  • Draft documents as required by the Council and sub-committees.
  • Tracks the execution of Council and Sub-Committees' decisions to raise awareness of non-execution of crucial decisions to the CEO.
  • Liaises with members on general secretariat queries and facilitates the signature of the round-robin resolution

2. SUB-COMMITTEE SUPPORT

  • Ensures that committee members collectively and individually understand their responsibilities and the implications of non-compliance.
  • Conducts research as and when required in preparation for Committee meetings.
  • Assists the Company Secretary in annually reviewing the terms of reference of all Committees to ensure compliance and adherence to relevant legislation and regulations.
Desired Experience & Qualification

MINIMUM REQUIREMENTS AND COMPETENCIES

  • 3-year National Diploma/Degree in Business Law / Public Administration and Governance (NQF 6) / Governance Practitioner Qualification through CGISA or equivalent and related.
  • 4 Year(s) experience in administration within a board secretariat Environment.



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