Board Secretary

**Board Secretary - 6 Months Contract**

**Job Purpose**:
To provide efficient and effective secretarial support to the Accounting Authority (AA), AA Sub
- Committees and other governance structures.

**Key Responsibility Areas**

**1. Accounting Authority (AA) Support**
- Provide advice to the AA on legislative matters such as PFMA, Company Act, King IV Report, constitutional and administrative issues.
- Assist the Chairperson of the AA and the CEO to determine the annual board plan and the administration of other matters on the strategic level.
- Plan and design the board meeting agenda and prepare meeting packs in consultation with the CEO and the AA Chairperson to ensure they are forwarded to the Board members timeously.
- Administer the AA and AA Sub-Committee secretariat functions thereof.
- Plan and design the Sub-Committee agendas and prepare meeting packs for distribution to the committee members.
- Record and take minutes of the board meetings and ensure that they are distributed as soon as possible and develop a tracking schedule for implementation process.
- Ensure that the board resolutions and instructions are communicated to the relevant persons at PSETA, implemented, and that pertinent matters from management are referred to the Board where appropriate.
- Conduct legislative research and regulatory developments to inform policy changes and advise to the AA to ensure compliance.

**2. Governance**
- Monitor all legislative, regulatory, and corporate governance developments that might affect PSETA’s operations and inform the members accordingly.
- Develop criteria for the declaration of interests register for the members of the AA members and Committees and ensure maintenance thereof.
- Manage and consolidate the meeting materials to ensure compliance with respect to Corporate, Legal and the Regulatory conduct of internal and external meetings of the AA.
- Ensure no repeat findings in the internal audit report and implement corrective actions on existing finding.
- Participate and submit quality inputs toward the consolidation of the Annual Report to the Office of the CEO.

**3. Stakeholder Management**
- Maintain and nurture the relationship between the AA, Management, the DHET and other relevant stakeholders.
- Represent the SETA at strategic forums.
- Maintain constant communication with all interested parties within and outside the Sector.

**4. People Management**
- Create and maintain a culture of performance and efficiency.
- Identify and monitor team and individual goals.
- Ensure no repeat findings in the internal audit report and implement corrective actions on existing finding.

**5. Finance management**
- Provide input into the development of the organisation’s budgets.
- Manage and monitor financial and other resources relating to the Board Secretary Office.
- Ensure compliance with Section 51 of the PFMA to prevent fruitless, wasteful, and irregular expenditure.

**6. Information management**
- Manage all the records of the AA in terms of the minutes, resolutions and strategic related submissions and documents for example the Strategic Plan, Annual Performance Plan, Annual Reports etc.
- Design, review and maintain a record keeping framework for AA records.

**EDUCATION AND EXPERIENCE**:

- _**An undergraduate qualification in Law/Advanced or Corporate Law/Chartered Secretary/Administration or equivalent relevant qualification at NQF Level 7.**_
- A post graduate qualification in Law/Advanced or Corporate Law/Chartered Secretary/Administration or equivalent relevant qualification at NQF Level 8 will be an added advantage.
- _**8 years’ experience as Board or Company Secretary in Corporate Governance, Legal, Compliance in the Public Service Sector/Entity or SETA environment.**_
- Registration with professional bodies will be an added advantage.

**KNOWLEDGE, SKILLS AND ATTRIBUTES**: Strategic and Analytical thinking
- Decision making skills *Proven attributes of decisiveness
- Team work
- Advanced administration skills
- Excellent report writing skills
- Time Management
- Ability to work under pressure
- Excellent personal skills* Advanced Computer Literacy

**Job Type**: Temporary
Contract length: 6 months

Pay: Up to R70 000,00 per month

Application Question(s):

- What is your availability/notice period?

**Education**:

- Bachelors (required)

**Experience**:

- Board Secretary (Governance & Compliance) Public or SETA: 8 years (required)

License/Certification:

- Professional bodies registration (preferred)

Work Location: In person

Application Deadline: 2025/04/22