Assistant Company Secretary

2 weeks ago

Pretoria, South Africa Bigen Africa Full time

Employment Type Permanent Qualifications and Experience Candidate must have a Degree in Law (LLB or BCom LLB), Advanced diploma in Law or CIS 1‑3 years' company secretarial / corporate governance experience. Responsibilities Support Group Company Secretary, Board members and senior executives within the Group. Prepare, assist and collate Board and Committee meeting packs, agenda, minutes, resolution registers and action lists and coordinate their distribution. Assist with meeting management by providing logistical support for all meetings and functions and plan management meetings and workshops. Draft and review the Board Charter, Board committee charters, Company MOI, Governance policies and other governance documents. Timeously attend CIPC submissions (Director amendments, Annual Returns, BO filings, company formations and deregistrations, MOI amendments, etc.). Maintain Registry of Directors, including declaration of interests in accordance with relevant legislation. Attend meetings and record accurate minutes, resolutions and action lists. Prepare and circulate AGM notices, resolutions of shareholders, Board and its sub‑committees. Review and update share certificates and share registers. Prepare, draft and circulate shareholder offer letters, share sale agreements, trigger notices and other shareholder notices. Ensure timeous dissemination of all relevant information about the company to stakeholders. Maintain and protect governance records for all entities in the group. Ensure Group compliance with Companies Act, GAAP, King V, PFMA, statutory requirements, Shareholders Agreement and company MOI. Support Finance in drafting and obtaining approval of resolutions for approval of Annual Financial Statements. Assist with Director induction and training programmes. Promote and assist in maintaining good corporate governance within the Group. Facilitate the evaluation process for board, committees and individual directors. Manage day‑to‑day administrative and statutory duties. Liaise with shareholders, auditors, directors and other stakeholders. Requirements Microsoft Office proficiency. Remuneration Negotiable and based on the candidate’s qualifications and years of relevant experience. Start Date 11/18/12 12:00:00 AM Closing Date 11/25/12 12:00:00 AM Company Motto DOING GOOD WHILE DOING BUSINESS #J-18808-Ljbffr

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