Secretary: Executive

2 weeks ago

Pretoria, South Africa South African Bank Note Company Full time

**Purpose**:
To provide administrative and secretarial support to the Executive Manager and ensure effective functioning of the department.

**Main Responsibilities (not limited to)**:

- Co-ordinate the day-to-day operation of the department, provide administrative and secretarial support to the Executive and Head of Department.
- Manage the daily schedule of the Executive and timeously update, distribute and keep record of all relevant documents.
- Liaise with internal and external stakeholders to coordinate various meetings and maintain a consolidated list of action items flowing from various forums, committees and meetings
- Ensures the Executive’s presentation materials are professionally prepared and communicated to relevant parties.
- Collect information from various departments in order to collate reports, documentation and presentations.
- Update dashboards to support the implementation of company quality systems, follow-up, escalate and resolve internal and external queries.
- Make travel arrangements for management, visitors and process travel claims on the system.
- Ensure compliance with relevant policies and procedures, provide support to the management on projects related to the department.
- Matric
- Diploma in Office Administration / Secretarial
- 5 years’ experience in Office Administration with at least 2 years in a supporting role at Executive level

**Knowledge and Skills**:

- Proficient with Microsoft Office Suite
- Excellent verbal and written communication skills
- Extensive knowledge of office administration and recordkeeping systems
- Outstanding organisational and time management skills
- Understanding of executive protocol and etiquette
- Discretion and confidentiality
- Understanding of procurement processes

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