Graduate HR and Recruitment Assistant

3 days ago

Port Elizabeth, Eastern Cape, South Africa Boardroom Appointments Full time R104 000 - R150 000 per year


HR and Recruitment Assistant

Minimum Requirements:

Academic Qualifications Required
  • Human Resources Degree
  • Minimum 2 years HR Generalist experience
Skills, Competencies, and Experience
  • Interpersonal skills
  • Communication and influencing skills
  • Negotiation skills
  • Consultation skills
  • Change management skills
  • Client service skills
  • Project management skills
Competencies
  • Strategic business perspective
  • Current labour legislation knowledge
  • Computer literacy
Experience
  • Employee relations
  • Organisational development
  • Recruitment
  • Training and development
  • Compensation and reward
Required Computer Packages
  • Microsoft Office
  • VIP Payroll/Human Resources Management
Key Duties and Responsibilities Key Performance Indicators
Recruitment
  • Assist in the recruitment process, including job postings, scheduling interviews, and communicating with candidates.
  • Maintain the applicant tracking system and ensure data accuracy.
  • Coordinate pre-employment checks, such as reference and background checks.
  • Screen CVs and conduct the first interview for open vacancies.
  • Perform reference checks for all employees.
  • Ensure proper administration of all CVs and communications with candidates.
  • Act as a recruitment representative for the Company (P.E).
  • Assist with creating relevant job specifications for vacancies within the firm.
  • Post adverts on relevant platforms and liaise with recruiters on firm vacancies.
Graduate Recruitment
  • Show initiative and creativity in graduate recruitment ideas.
  • Arrange and coordinate career days and fairs with relevant universities and local schools alongside the Company(SA) recruitment committee.
  • Coordinate and review potential graduate CVs.
  • Coordinate graduate induction, job shadowing, and vacation work throughout the year.
  • Ensure an adequate pipeline of trainees for future contracts.
  • Manage the graduate recruitment program, including obtaining marks from students, conducting interviews, and coordinating the program.
  • Organize graduate recruitment events.
Onboarding and Offboarding
  • Organize and prepare new employee onboarding materials and schedules.
  • Assist with new employee orientation and ensure completion of required paperwork.
  • Support the offboarding process, including collecting equipment, completing paperwork, and conducting exit interviews.
  • Manage induction, paperwork, and payments for vacation students.
Employee Records and Data Management
  • Maintain accurate and up-to-date employee records, including personnel files and digital records.
  • Generate HR-related reports and documentation as needed.
  • Ensure confidentiality and data security.
HR Communications
  • Prepare and distribute HR-related communications, such as announcements, policies, and procedures.
  • Assist in organizing HR-related events, meetings, and training sessions.
  • Create content for employee communications and coordinate employee meetings.
Benefits Administration
  • Assist in benefits enrollment, changes, and inquiries.
  • Coordinate benefits-related paperwork and assist employees with benefit questions.
Leave and Attendance
  • Track employee attendance and leave balances.
  • Process leave requests and ensure accurate records.
  • Handle employee leave queries and reconcile leave balances and overtime accrued.
General Administrative Tasks
  • Provide administrative support to the HR department, including managing phone calls, emails, and appointment scheduling.
  • Order and maintain HR supplies and materials.
  • Perform general administrative duties, such as typing forms, creating organizational charts, seating plans, and induction files.
Culture
  • Assist and coordinate internal team functions and company events (e.g., team-building, employee days, year-end functions).
Compliance Assistance
  • Assist in ensuring the firm complies with HR-related laws and regulations.
  • Keep HR policies and procedures up to date.
  • Ensure compliance with the firms System of Quality Management (SOQM), policies, and procedures.
  • Ensure adherence to the firms Employee Code of Conduct, including SAICA, IRBA, and IESBA Codes of Conduct.

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