Tender & Bid Administrator (Bellville - Cape Town)

1 week ago

Cape Town, South Africa TradeLink Retail Systems Pty Ltd Full time

**Job Purpose**:
The Tender Administrator is responsible for managing and coordinating the tendering process for projects, ensuring that all submissions are accurate, timely, and compliant with client requirements. This role supports the tender team in the preparation, submission, and tracking of tender documents, while maintaining strong communication with internal stakeholders and clients.

**Key Responsibilities**:

- Coordinate the end-to-end tender process, including pre-qualification questionnaires (PQQs), expressions of interest (EOIs), and full tender submissions.
- Review tender documentation and extract key information for bid preparation.
- Create and maintain a tender schedule, ensuring deadlines are met.
- Liaise with internal departments (e.g., Legal, Finance, Operations) to gather necessary information for tender submissions.
- Format and compile tender documents to meet client requirements.
- Manage tender portals and upload documents as required.
- Maintain records of tender submissions and outcomes.
- Support post-tender activities such as clarifications, negotiations, and contract handovers.
- Continuously improve tender processes and maintain templates and documentation libraries.

**Qualifications**:

- A degree or diploma in Business Administration, Procurement, or a related field (desirable)

**Experience**:

- Proven experience in a similar role within procurement, bids, or contract administration.
- Experience working with tender portals and managing formal submission processes.
- Familiarity with public and private sector procurement procedures.

**Skills & Competencies**:

- Excellent organizational and time management skills.
- High attention to detail and accuracy.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office (especially Word, Excel, and PowerPoint).
- Ability to work under pressure and meet tight deadlines.
- Team player with strong interpersonal skills.
- Knowledge of procurement legislation and regulations (e.g., public procurement rules) is beneficial.

**Job Types**: Full-time, Permanent

Pay: R15 000,00 - R18 000,00 per month

Work Location: In person

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