Office Administrator

2 weeks ago

Cape Town, South Africa Western Cape Provincial Parliament Full time

**Why you**:

- To gain common working knowledge and experience the general administrative working practice of the Western Cape Provincial Parliament

**Requirements**:

- Grade 12
- Secretarial Certificate

**What you will be doing...**

Executive Support:

- Professional reception and front desk managed
- Devising and maintaining relevant office processes and procedures
- Screening telephone calls and handling them appropriately
- Taking dictation and minutes
- Carrying out background research and presenting findings on relevant and basic topics provided by Director
- Typing documents, briefing papers, reports and presentations
- Organising and attending workshops, meetings and ensuring the Director is well prepared for meetings
- Provide general assistance during presentations
- Attending meetings, taking minutes and keeping notes
- Documents compiled timeously

**Meeting, Communication & Liaison**:

- Electronic and manual diary in place, professionally managed
- Meetings, venues and packages arranged on time
- Track progress on assignments and follow up regularly with Managers and other stakeholders
- Produce minutes of Directorate Management meetings and other relevant meetings within 48 hours of each meeting.
- Liaising with Office of Speaker, Secretary, Members, staff in other Sections and external contacts
- Meeting and receiving visitors at all levels of seniority
- Correspondence managed efficiently on daily basis
- Filing system maintained daily

**Information Management**:

- First level scrutiny of correspondence to ensure that policies and practices are complied with
- Ensure filing is done
- Ensure all correspondence has file numbers
- Ensure all filing submitted to registry
- Request files from registry
- Implement tracking system and monitor flow of correspondence
- Ability to trace documents speedily

**Logistical Support**:

- Booking rooms and conference facilities ensuring compliance with requirements
- Request travel arrangements
- Submit S&T claim forms and boarding passes
- Submit telephone and cellphone accounts timeously

**S**
**kills & Competencies**:

- Computer literacy
- Good communication skills
- Good organisational skills
- Interpersonal skills
- Ability to prioritise work in order of importance
- Planning
- Knowledge of relevant policies and procedures
- Basic knowledge of parliamentary practice and procedures

**Additional Requirements & Information**:

- Kindly submit a **recently** updated CV
- Copies of relevant qualification

  • Senior Customer Relations Officer

    23 hours ago

    Cape Town, South Africa ADvTECH Support Office Full time

    **Overall Purpose of the Job** Under the supervision of the Head: Academic Operations and the Deputy Head: Academic Operations, the Senior Customer Relations Officer is responsible for ensuring that all student queries related to all aspects of the student experience are dealt with timeously and effectively by the Customer Relations Centre in line with the...

  • Senior Customer Relations Officer

    23 hours ago

    Cape Town, South Africa ADvTECH Support Office Full time

    **Overall Purpose of the Job** Under the supervision of the Head: Academic Operations and the Deputy Head: Academic Operations, the Senior Customer Relations Officer is responsible for ensuring that all student queries related to all aspects of the student experience are dealt with timeously and effectively by the Customer Relations Centre in line with the...

  • Office Administrator

    1 week ago

    Cape Town, South Africa Desco Electronic Recyclers Full time

    We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The office administrator ensures smooth running of the company’s offices and contributes in driving sustainable growth. **Responsibilities** - Coordinate office activities and operations to...

  • Office Administrator

    23 hours ago

    Cape Town, South Africa Mlima Group Full time

    We are looking for a motivated and reliable **Office Administrator** to join our dynamic team! This role involves a variety of administrative and support tasks that will help ensure the smooth operation of our office. As a key part of our team, you will work closely with various departments to assist with clerical, accounting, and communication...

  • Office Administrator

    6 days ago

    Cape Town, South Africa iLaunch (Pty) Ltd Full time

    These jobs were popular with other job seekers A leading ICT Company is currently seeking an experienced Office Administrator to be responsible for the back office administration. Job Description Responsible for parts requisition  Asset management Creating purchase orders and quotes Managing scheduling of Engineers Matric /Grade 12Min 3 years experience in...

  • Office Administrator

    3 days ago

    Cape Town, South Africa RSAWEB Full time

    We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. Job Duties: Day to day admin. Maintaining general office files, including job files, vendor files, and other files related to the company’s operations. Purchasing office supplies, equipment,...

  • Office Administrator

    1 week ago

    Cape Town, South Africa One Visa World Full time

    **MAIN PURPOSE**: As an Administrator you will be the liaison between 3rd parties & the organization. You will regard a high level of confidentiality. Execute duties & requests of executive management/directors. **Key Performance Areas**: - Ensure Administration is up to date regularly. - Monitor office inventory. - Invoicing, Nexion, Commission, Quick...

  • Administrative Officer

    2 weeks ago

    Cape Town, South Africa South African Medical Research Council (MRC) Full time

    **BIOSTATISTICS RESEARCH UNIT** **(CAPE TOWN OFFICE)** The South African Medical Research Council (SAMRC) strives to improve the nation’s health and quality of life by funding and conducting relevant and leading health research. It further aims to promote equity, career development and progression. **ADMINISTRATIVE OFFICER** **1 Post: 2-year Contract** The...

  • Administrative Officer

    2 days ago

    Cape Town, South Africa Compassion Aid International Full time

    Job Brief, The Administrative Officer will be responsible for organizing and managing office administration in order to ensure organizational effectiveness and efficiency. The Administration and Operations Officer will ensure that administrative processes follow Compassion Aid, USAID rules and regulations, other applicable approved procedures at all...

  • Office Administrator

    5 days ago

    Cape Town, South Africa SHEQ Full time

    **Job Advertisement: Office Administrator** **Location**: Enterprise Way, Cape Farms **Company**: A Leading PPE Supplier We are a rapidly growing PPE supplier located in Enterprise Way, Cape Farms, and we are looking for a skilled and experienced **Office Administrator** to join our dynamic team. If you are highly organized, proactive, and have a passion...