Office Administrator

7 days ago

Cape Town, South Africa PPECB Full time

Job DescriptionTo provide professional, efficient administrative support services to Head Office Departments.
- Job Requirements**Qualifications**

**Essential**

**Desirable**
- 3 year post matric tertiary qualification - Office Management / Administration or related qualification from an accredited institution

X
- Certificates in MS Office 365

X

**Experience**

**Time Span**

**Essential**

**Desirable**
- A minimum of 5 years as an Administrator for middle management level

5 years

X
- Event Management experience

2 years

X
- ERP operating system experience

1 year

X
- Travel management system experience

1 year

X

**Knowledge**

**Essential**

**Desirable**
- Broad administrative knowledge base; office management procedures and systems

X
- Business acumen: a solid understanding of business operations

X
- Foundational knowledge of financial administration such as procurement, processing invoices and understanding budgets

X
- Working knowledge of relevant legislation

X

**Technical Skills/ Functional Skills
**Essential**

**Desirable**
- Minute taking and typing skills

X
Financial administration skills

X
Planning; organizing and coordination skills

X
Microsoft 365 Suite (Outlook, PowerPoint, Excel, Word, MS Teams)

X

**Competency Profile: Behavioural**

**Essential**

**Desirable**
- Deciding and Initiating Action

X
- Working with People and Team player

X
- Delivering Results and Meeting Customer Expectations

X
- Adapting and Responding to Change

X
- Following Instructions and Procedures

X
- Presenting and Communicating Information

X
- Adhering to principles and values

X

**Physical and other**

**Essential**

**Desirable**
- Good health - ability to sit for extended periods

X
- Business travel - Local if required.

X

**Key Responsibilities
**Essential**

**Desirable**
- Minute taking for various Management meetings at HO

**X**
Assist with reception duties if/when required

**X**
- Conduct asset verifications for CEO Office and Head Office Operations Departments (twice annually)

**X**
- Arrange meetings, draft agenda, record minutes and actions and follow up on completion status for reporting purpose

**X**
- Schedule meetings, training and provide project administration support

X
- Travel arrangements for all Departments which includes flights, car hire, parking, transfers and accommodation.

X
- Arranging of conference/workshop venues for Strategic Sessions for Departments.

X
- Organize Team Cohesion sessions for CEO department and assist with events held at Head Office.

X
- Assist with organizing catering for meetings for Departments.

X
- Organize Team Cohesion sessions for CEO department and assist with events held at Head Office.

X
- Manage and control all documentation to ensure ISO and audit requirements are met.

X
- Stand in for Executive Office Manager when required.

X
- PPECB is an equal opportunity employer and promotes compliance with the provisions of the Employment Equity Act.

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