Pa to Executive

1 day ago

Cape Town, South Africa Fidelity Services Group Full time

**Vacancy**: PA to Executive - National Strategy (including SecureDrive)
**Region**: Coastal

**Overall purpose of the job**:To effectively and efficiently perform the general secretarial functions of the Executive - National Strategy (including SecureDrive) office. This encompasses handling all documentation/correspondence, filing, office admin, travel arrangements, appointments/meetings, visitors, suppliers/customers, and maintain strictest confidentially in all instances.

**Duties & Responsibilities**:

- To coordinate and book all meetings for the Executive - National Strategy (including SecureDrive), clients and management and one to one with individual staff
- Take minutes at meetings as and when required
- Ensure that agendas and minutes are distributed timeously
Ensure accurate minutes of meetings are recorded either on a daily, weekly or monthly basis
- To maintain the Executive - National Strategy (including SecureDrive) diary
- To type correspondence and compose letters, reports, presentations as and when required
- To maintain Executive - National Strategy (including SecureDrive) filing systems
- To ensure all outgoing documentation/ is distributed
- To screen all documentation/correspondence for the Executive - National Strategy (including SecureDrive), prioritise it and obtain required information from all departments
- To answer and screen all calls to the Executive - National Strategy (including SecureDrive)
- Control of purchase orders
- Ordering of all promotional items/gifts, stationery and printing
- Telephonic assistance with any problems/complaints that reach the office.
- Give detailed feedback to clients as and when required
- To make travel and accommodation arrangements for the Executive - National Strategy (including SecureDrive) or other Managers
- Ensure that travel and accommodation arrangements are within budget
- To screen and receive any visitors to the Executive - National Strategy (including SecureDrive) office, ensuring clients are comfortable and refreshed
- To carry out any ad-hoc functions which the HOD may require from time to time.
- To assist any staff requiring an appointment with the Executive - National Strategy (including SecureDrive)
- Engagement with business leaders within the business structure
- Manage multiple projects and responsibilities

**Minimum qualifications and experience**:

- Matric / Grade 12
- Relevant qualification
- Computer Literate (MS Office, advanced Excel, PowerPoint)
- Minute taking
**Attributes**:

- Action orientated
- Time Management
- Business Acumen
- Planning and Organizing
- Attention to detail
- Problem Solving
- Interpersonal savvy
- Action orientated

**_
- **

**_Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate._**

**_

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