Event Administrator

7 days ago

Cape Town, South Africa CTICC Full time

The Cape Town International Convention Centre (CTICC) is so much more than just another convention centre. An exceptional centre requires exceptional staff and the culture of the CTICC is one of teamwork, recognition, personal accountability, and service excellence. We understand that it is only our people who make us the success we are and, as a result, we make every effort to ensure that we recruit talented, qualified and enthusiastic team players, who are able to embrace our values, fit in with our culture and recognise the value of hard work in a dynamic exciting environment.

**The main purpose of this position is **to ensure the coordination and administration relative to conferences, exhibitions and other events as specified, thus ensuring the successful build up/compilation and execution of events

**Reporting to the**: Events Manager

**Key responsibilities will include**:
**Administration**:

- Assist the department with general administrative tasks.
- Prepare reports from the operating system for weekly meetings.
- Drawing up of documents for repeat events as required by the event executives.
- Assist the department by following up on client queries in line with the CTICC policies and procedures.
- Calendar Management: Schedule weekly meetings for the department.
- Assist the department by answering telephone calls in line with CTICC standards.
- Signing in of contracts documentation.
- Booking of repeat events in EBMS for the Event Executives as required.
- Loading of programmes, service orders and requisitions for the Department.
- Coordination of the CTICC Highway signage.

**Reporting**
- Release dates for repeat events.
- Update statuses for repeat events.
- Monitoring client contracts.
- Monitoring payments.

**Planning of Internal Events**
- Coordinate internal events for various departments in line with CTICC procedures.
- Coordinate Client Relationship Management (CRM) and Stakeholder events at the CTICC.
- Assist the event executives with client site inspections.

**Qualifications and experience required**:
Certificate in Office Administration or other hospitality diploma (NQF Level 5).

Must have minimum 1 years’ experience in event organization; Excellent understanding of key computer programs (Excel, Word, etc.); Exposure to EBMS or any other event management software program.

**The CTICC has adopted a Mandatory Vaccination Policy

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