Events Administrator

4 days ago

Cape Town, South Africa CTICC Full time

**The main purpose**: To ensure the coordination and administration relative to conferences, exhibitions and other events as specified, thus ensuring the successful build up/compilation and execution of events

**Reporting to the**: Events Manager

**Key responsibilities will include but not limited to**:

- **
Administration**:

- Coordination of the CTICC Highway signage.
- Calendar Management: Schedule weekly meetings for the department and take minutes.
- Book Operations Meeting and send out meeting request to the team and suppliers.
- Prepare reports from the operating system for weekly meetings.
- Assist the Head of Event Logistics and Events Manager with general administrative tasks and this includes following up on client queries in line with the CTICC policies and procedures.
- Assist the department by answering telephone calls in line with CTICC standards.
- Assist with Event Applications as and when required.
- Assist with Loading of event documentation and service orders for the department as and when required.

**2. Finance**
- Assist the Event Executives with closing of events.
- Assist with following up on upcoming event payments and age analysis.

**3. Planning of Internal Events**
- Book and coordinate internal events for various departments in line with CTICC procedures.
- Coordinate Client Relationship Management (CRM) and Stakeholder events at the CTICC.

**Qualifications and experience required**:

- Matric Certificate (NQF level 4)
- NQF level 5 qualification in Events / Hospitality / Office Administration
- Must have minimum one year experience in an events organization
- Excellent understanding of key computer programs (Excel, Word, etc.)
- Exposure to EBMS or any other event management software program.

**Skills and knowledge**
- Well-disciplined individual with a customer orientated “can do” personality
- High level of professionalism and confidence.
- Good communication skills are vital.
- Flexibility is a must and the ability to work on different projects simultaneously in a pressurized environment is a key requirement.

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