Payroll Officer

1 week ago

Pretoria, South Africa Office of the Pension Funds Adjudicator Full time

**Responsibilities**:
**Payroll Execution**
- Preparation, input and processing monthly payroll on the system.
- Ensuring allowances and deductions are captured correctly and in accordance with policies and procedures.
- Calculating and processing of all employee benefits and claims including cell phone claims, allowances, overtime, leave encashment, medical aid, pension funds etc.
- Provide HR with dummy payslip to facilitate offers of employment.
- Provide HR with accurate calculations to facilitate cost recoveries from exiting employees.
- Process load and remit payslips on the ESS system.
- Follow up on outstanding leave and debt forms of terminations whilst ensuring all staff debt is accounted for by doing monthly recons on outstanding debts.
- Capturing and processing all ad hoc employee payments, including all bonus and incentive types.
- Monthly export and reconciliation of salaries file for approval by the Executive Corporate Services and Chief Financial Officer (EHCS & CFO).
- Conduct payroll back up and rollover - through closing and opening of new payment periods.
- Filing and archiving of documents

**Financial and Management Reporting**
- Ensure Balance Sheet Accuracy - By ensuring all Payroll, Cash Advances, debts and amounts payable to SARS and 3rd Parties are accurately reflected in the Balance Sheet through the performance of monthly reconciliations.
- Monitor accurate and efficient administration and reporting of transactions pertaining to Payroll through the reconciliation of the GL report from SAGE to the salaries file.
- Complete quarterly survey for SSA (Statistics SA).
- Develop/review Payroll Policies and Procedures.
- Continuous improvement of processes and procedures to increase efficiency.

**Tax Management**
- Monthly submission and payment of Tax (PAYE), UIF and SDL SARS by the 7th of each month.
- Monthly submission of EMP201 on the E-filing.
- Submission of monthly UIF file to Department of Labour.
- Performing the bi-annual and annual IRP5 calculations, reconciliations and submissions to SARS.
- Ensuring tax system is compliant with national tax laws through the creation and maintenance of earnings and deduction codes on Sage 300.
- Following up on outstanding tax numbers compulsory for IRP5 submissions.
- Perform ad hoc individual tax re-calculations.
- Submission of Tax Directive requests to SARS.
- Validating third party payments.

**3rd Party payments**
- Ensuring all third parties are paid on time e.g. Garnishee orders, medical aid Pension, etc.
- Monthly reconciliations of 3rd party for approval by EHCS & CFO and creation of payment.

**Relationship Management**
- Responding to salary queries from staff as well as providing efficient support and communication in terms of Payroll.
- Responding to payment/audit queries from external and internal auditors as well as for BBBEE verifications.
- Logging Payroll system errors with ICT and testing of system/payroll changes.

**Remuneration**:

- Diploma in Payroll Management / Degree in Finance, Accounting or equivalent.
- Payroll management certificate from reputable institution would be an added advantage
- 3 - 5 years’ experience in payroll administration
- Applied knowledge of Sage People 300.
- Financial Accounting - Knowledge of key principles of accounting.
- SA Tax legislation.
- Microsoft Office and ERP - Knowledge of advanced Excel and ER query reporting.
- Basic Conditions of employment.
- Compensation for Occupational Injuries and Diseases Act.
- Labour Relations Act.

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