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Senior Administrative Officer: Payroll
2 weeks ago
**UP Professional and Support**:
DEPARTMENT OF FINANCE
SENIOR OFFICER: PAYROLL
PEROMNES POST LEVEL 9- The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development._
RESPONSIBILITIES:
This role is responsible for processing payroll transactions, resolving payroll enquiries and compiling monthly reconciliations for third party payments.
The incumbent will be required to:
- Review documents received against information on the financial system (PeopleSoft);
- Review payslips for accuracy and completeness, after successful payroll runs, ensure required allowances and deductions are generated;
- Recalculate taxes and ensure that tax deductions are correct;
- Check employee terminations against the expected end date report;
- Calculate the salary in arrears for late appointments;
- Calculate and advise amounts on the financial management system (PeopleSoft) for Pension, Provident fund, and Group insurance;
- Review exception reports and reasons for differences in net salaries for reasonability (Noted differences: overtime, additional claims, resignation in the middle of the month, etc.);
- Perform a reconciliation of all deductions and 3rd party recons after transmission to banks;
- Receive monthly billing/ schedules from third parties and reconcile the current month billing vs current month’s members list;
- Manage queries regarding differences between third-party firms and employees;
- Follow up on staff enquiries regarding salaries not paid in.
MINIMUM REQUIREMENTS:
- Relevant National 3-year Diploma OR Grade 12;
- Three (3) years’ experience (with a Diploma);
- Five (5) years’ experience (with Grade 12);
- Experience in a salary office and Advanced competency in MS Excel.
REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):
- Knowledge of the following;
- Income tax Act, UIF, SDL, BCoEA;
- SARS rules and regulations;
- UP Pension, provident and group life rules;
- UP internal policies;
- Payroll systems and processes;
- Calculation of income taxes and benefits;
- Ability to accomplishes tasks and processes accurately and completely;
- Ability to deal with others in difficult and complex situations to achieve resolution or adherence to laws and/or regulations;
- Ability to deal with high stress situations calmly and effectively;
- Ability to convey information clearly and concisely.
ADDED ADVANTAGES AND PREFERENCES:
- Relevant Bachelor’s degree;
- 2-3 years’ financial experience;
- 2-3 years’ PeopleSoft experience;
- Driver’s license (desired).
The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.
- A comprehensive CV.
- Certified copies of qualifications.
CLOSING DATE: 12 June 2025.
- The University of Pretoria is committed to equality, employment equity and diversity._-
- The University of Pretoria reserves the right to not fill the advertised positions._
