Facilities Manager and Administration
2 weeks ago
**Key requirements**:
Degree or diploma in people management or related field
**10+ years'** increasing responsible role in administration or business operations
Legal background
Technical skills (Added advantage)
Computer literate
Strong verbal and written communication skills
Excellent interpersonal and relationship building skills
Ability to mobilize resources to achieve deliverables
Ability to handle pressure and meet deadlines
Must be a team player and have the ability to multi-task
Detail oriented
Strong organizational skills
Interpersonal and team building skills
Organized with time management skills
**Responsibilties**:
Implementing administrative improvements as directed in order to improve operational effectiveness and efficiency
- Manage the office facilities to ensure that they remain safe, secured and well maintained
- Oversee the maintenance and repair work: Office facilities and company guest houses
- Maintain office services by organizing office operations and procedures; maintaining effective record/filling systems; reviewing office supply requisitions and monitoring clerical functions
- Plan for or coordinate office services, such as equipment's or office supplies
- Coordinate activities with other supervisory personnel or work with other units or departments.
- Supervise the work of the office, administration, or service support to ensure adherence to quality standards, deadlines and proper procedures correcting errors of problems.
- Monitor and ensure compliance with policies and procedures and service standards in conjunction with management
- Maintain records pertaining to inventory, personnel order, supplies or maintenance
- Determine logistics support requirements, such as facility details, staffing needs or safety or maintenance plans.
- Manage petty cash float
- Establish team atmosphere through leadership and team collaborative activities
- Utilize corporate support resources to deliver tactical and operational support by ensuring effective delivery
- Keeping Management informed by reviewing and analyzing special reports; summarizing information; identifying trends
- Control, organize, motivate, and develop all subordinates so as to meet KPI'S and other company objectives
- Maintain professional and technical knowledge by attending educational workshops and participating in professional network
- Manage Durban expatriates and business visitors and coordinate suitable accommodation, transport & Security;
- Africa Administrative support as needed
- Contributes to team effort by accomplishing related results as needed
**key competencies**
Technical Capacity
- Financial Management
- Business Acumen
- ComMunication Proficiency
- Ethical Conduct
- Problem Solving/Analysis
- Strategic Thinking.
**Desired Skills**:
office management
communications
Communication
Customer Service
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