Facilities Manager

3 weeks ago

Durban, South Africa Games Global Full time

In the role of Facilities Manager for South Africa, you will oversee and manage all facilities related matters for Games Global’s Durban and Cape Town offices. This will include managing relationships with landlords, body corporate, onsite service providers and other key stakeholders, ensuring the smooth running of the canteen, cleaning services and security contracts to name a few. The role also contains a strategic component, namely to ensure that our properties meet our business and headcount requirements, that contractual terms are favourable and that facilities spend is carefully measured and reported. You will also be responsible for ensuring that sufficient contingency plans are in place and that compliance matters are addressed appropriately.

**Roles & responsibilities**:

- Suppliers - sourcing, oversight of contract delivery, price negotiation and formation of preferred supplier database.
- Budgets - formation and monitoring of facilities related budgets.
- Capacity and space planning - ensuring our properties can accommodate our headcount growth projections on a rolling basis.
- Compliance, including Health & Safety.
- Administration, project management and delivery.
- Design, documentation and implementation of a robust internal control framework for the facilities function.
- Leased Properties - Admin, Insurance Requirements, New Properties and Renewals of existing properties, Site Visits, Stakeholder Management, New property fit-out.
- Management of leased properties - this would include sourcing new leased properties, managing and negotiating contractual terms, site visits, new property fit out from time to time, ensuring adequate insurance cover is in place along with sound record keeping and administration.
- Planning facilities requirements for monthly new starts, as well as periodic office functions and events.
- Access control and security planning.
- Degree qualification in Facilities Management/ logistics/Operations Management.
- Minimum of 5+ years working experience in Facilities management, operations & contractor management.
- Strong project management experience.
- Budgeting and financial reporting experience.
- Knowledge of the OHS Act, ISO 9001 quality management, risk management systems, property law, and contractual law.
- Experience drafting and interpretating of contracts and service level agreements would be an advantage.
- Knowledge and understanding of SLA.
- Experience in Facilities Management and familiar with service provider metrics.
- Good negotiation skills and Customer Service Skills.
- Great problem solving and analytical skills.

**Advantageous**:

- Project management qualification.
- _ Minimum of a National Certificate / Occupational Certificate Level 4 / Grade 12 (NQF Level 4)._
- _ Higher Certificate / Occupational Certificate Level 5 in Project Management (NQF Level 5)._
- _ SAFMA Accredited Facilities Professional (AFP)._

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