Operations Assistant

Racing Distribution has an exciting opportunity for an Operations Assistant (Junior) to be based in Umhlanga. The position will be to ensure all waybill capturing is accurate and complete month to month. Maintain a good relationship with customers and to ensure proper and efficient service delivery. Ensure all reports are completed every month before the deadline. Ensure all queries relating to waybill tracking and discrepancies are attended to immediately. Assist the accounts department with any related query. Ensuring that stock levels of waybills & sleeves are always on par. Making sure that waybill allocations are accurate and on time every month. To attend any adhoc tasks that may from time to time be given to you by management. To drive vehicles to move goods from one point to another in an efficient, safe and cost-effective manner when needed. The operations assistant is responsible for the vehicle allocated to him and for the load, from the time the vehicle is loaded until the goods are offloaded at the destination and the vehicle returns to the depot. The operations assistant is responsible for all relevant documentation and for ensuring that the relevant signatures, where required, are obtained. Ensure that there is compliance with all policies and procedures and strict adherence to internal controls. Responsible for the process of picking general stock accurately as per the picking slip. Responsible for updating bin cards correctly according to stock received and stock picked to ensure minimum variances. Responsible for packing stock accurately. Ensure achievement of company’s strategic objectives, goal plans and targets. Comply with all policies and procedures and strict adherence to internal controls.

**Minimum Requirements**:

- A Valid South African Driver’s License code 10 with PRPD
- 3 Years’ Distributaion Experience
- 3 Years’ Transport and Logistics Experience

**Advantageous**:

- Strong Administration Skills
- Understanding of the supply chain process
- Geographical knowledge

**Responsibilities**:

- Attend to and ensure that all queries are resolved timeously.
- Ensure that the Waybill master and associated billing is completed and up to date.
- Accurate and timeous billing.
- Identifying weakness accompanied timeous corrective action.
- Ensure all reports are completed before the deadline each month.
- Assist the accounts department with any queries.
- Achieve and sustain driver score targets as predefined.
- Where additional safety equipment / equipment has been issued to an incumbent due to the nature of the job he is working on, it is expected that they be in possession of and use such equipment where required.
- The incumbent is fully responsible for the vehicle allocated to him, including any other equipment allocated to the incumbent or the vehicle.
- The incumbent is responsible for the safety of the vehicle and its cargo.
- The incumbent is required to perform heavy duty work lifting and moving of stock for branches.
- The incumbent is responsible for ensuring that any problems that do occur are reported immediately and are also reported on the trip sheet.
- The incumbent is responsible for carrying out pre on-route and post-trip roadworthy inspections using the prescribed forms and for reporting any defects.
- The incumbent is responsible for ensuring that he does not operate a damaged or defective vehicle unless repairs have been carried out on the vehicle.
- The incumbent is responsible for maintaining the cleanliness and neatness of the vehicle at all times.
- The incumbent is expected to travel only on authorized routes in a safe, courteous and cautious manner.
- Carrying of goods include the following:

- The incumbent is responsible for all aspects of the goods including the following: That the correct goods have been loaded and delivered/collected, that the goods and documentation correspond (i.e. - quantity and description), that the incumbent is present at loading of vehicles at suppliers and customers to monitor that the goods loaded correspond with the documentation and to note any differences, that the incumbent is present at offloading of vehicles to monitor that the load is in good condition and to record breakages or discrepancies and the incumbent must report any losses or damage to goods to his Supervisor immediately.
- The incumbent is expected to contact his home depot if he is delayed for longer than 30 minutes.
- The incumbent is responsible for the goods from the time of departure to the destination and safe offloading.
- The incumbent is expected to carry out any other duties, responsibilities or lawful instructions given to him by a Supervisor or Manager.
- Inform customers of price changes and other notices regarding them as directed by management.
- Cash collection and banking thereof.
- Inspecting outlets, especially CNA’s to ensure that our magazines are displayed clearly and that are still well stocked. Provide timeous feedback to management.
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