Office Administrator

1 week ago

Gauteng, South Africa D and R Establishment Full time

We are looking for a dynamic and energetic administration assistant that is able to work independently.
- Answer and direct phone calls in a polite and friendly manner
- Welcome visitors in a warm and friendly manner, and answer any questions visitors have
- Maintain reception area and all common areas in a clean and tidy manner at all times
- Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer
- Keep detailed and accurate records of visitor requests and of calls received
- Excellent time management skills and the ability to work under pressure to meet deadlines
- Ability to work independently
- Ability to multi-task with accuracy
- Maintain the general office filing system
- Liaising with clients
- Data processing
- Computer literate on MS Office, must have advanced knowledge of ExcelShow strong written and verbal communication skills
- Assist and provide administrative support
- Filing and data storage
- Execute receptionist and general administrative duties

**Requirements**:

- Capturing data in Excel spreadsheets as required for various rebates.
- Track and monitor rebates on supplier rebate system.
- Handling all verifications and cross checks to complete all rebate programme procedures timeously.
- Capturing, verifying and submitting of claims to vendor as per 45 days from date of invoice.
- Handling and raising of disputes on time to ensure that deadlines are met.
- Assisting when Product Manager is away, provide back up support to both vendor and sales.
- Attaining various reports to help track sell out vs items sold on rebates.
- Responding to the queries from clients while the Product Manager is out of the office.
- Assisting with administration on certain large accounts, both finance and logistics when and if necessary.
- Assisting on administration when stock gets booked in when Product Manager is out of the office.
- Providing back up to the Product Manager in sending product information to clients when necessary.
- Keeping abreast with the latest technology and products by attending all scheduled vendor
- Computer literate, competent in MS Outlook and MS Excel.
- Certificate in Excel basic and intermediate.
- 2 to 3 years experience in an IT related administrative and excel [URL Removed] and Competencies:

- Excellent administrative skills.
- Excellent communication and listening skills.
- Contribution to team success.
- Ability to work under pressure.
- Ability to follow up and follow through to completion of tasks.
- Planning, organising and time management to ensure work is completed as per required deadlines.
- Problem solving.
- Data capturing in Excel Documents

**Job Type**: Permanent

Ability to commute/relocate:

- Gauteng, Gauteng: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Administrative office procedures, practices and equipment: 2 years (required)

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