HR Administrator
7 days ago
Ensure strong working relationships
- Interact with all Organisations` staff in a professional and courteous manner
Payroll Administration
- Print terminations list with copies of acceptance of resignation letters
- Print transfer / promotion / job title change list with copies of approval paperwork and acceptance letters
- Print fixed term list with copies of approval paperwork and the contracts of employment
- Assist Payroll Manager with any projects
- Assist employees with loan applications
- Telephonic confirmation of employment
HR Administration
- Drafting of promotion, transfer, job title changes and increase letters
- Update termination listing once resignation letters have been received
- Drafting of fixed term contract extensions
- Ensure that all these documents are completed and signed by staff and relevant managers and are returned to HR
Transfers / Promotions / Job Title change / Increases / Once off Bonus
- Arrange for manager and employee to sign relevant letters
- Send out staff announcement mailer if applicable once letter has been signed by all parties
- Update the transfer / promotion schedule once letter has been signed
- Update the vacancy schedule once letter has been signed off
- Make copies of letter / contract for payroll
- Send new staff entry forms to staff movements and IT Helpdesk
- Update staff file audit spreadsheet with the applicable changes and file in staff file
Terminations
- Arrange for manager and employee to sign where applicable
- Request for the manager to complete the staff exit form
- Send the staff exit form to staff movements and IT Helpdesk
- Send the employee the relevant exit documentation for completion and ensure it is returned to HR
- Make copy of resignation letter / dismissal notice / settlement agreement for payroll
- Update the termination schedule
- Update staff file audit spreadsheet
- Remove staff file from the cabinet and update the archive
Organograms
- Generating and maintaining the companys organograms monthly
- Sending organograms for approval to Managers every quarter (end January / April / July / October)
- Once organogram is approved, place it in the shared folder
Staff Files
- Ad hoc audit of staff files (quarterly)
- Follow ups on outstanding information
Ad hoc
- Management of all HR Admin templates / checklists related documentation
Requirements:
- Matric or Senior Certification equivalent
- A minimum of 1 years experience in reception and switchboard
- Diploma / Degree in HR Management
- Payroll processing experience would be advantageous
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