Personal Assistant

1 month ago

Pretoria, South Africa Jobted ZA C2 Full time

Our client is searching for a Personal Assistant for the Financial Manager, to join their team.

Job Purpose:

Manage the day-to-day office tasks of the FM. Awareness of the organisation’s aims and objectives and work to help the FM make the best use of her time by assisting in various projects as well as dealing with all secretarial and administrative tasks. Perform a number of tasks for the FM and represent the FM on a daily basis so it is of high importance to always maintain a high standard in any assignment to be carried out.

Required: Qualifications

- Grade 12 (required)
- Relevant Diploma in Office administration / Business Administration / Secretarial Support (an advantage)

Required: Experience

- Relevant software application (MS Office Suite)
- Pastel (accounting and payroll) (preferred)
- Diary Management

Required Competencies

- Demonstrated ability to work with a high level of initiative to tight deadlines and provide innovative thinking around administration.
- Able to work in a fast-paced environment.
- Working under pressure
- Deadline driven.
- Strong attention to detail.
- Accurate/Meticulous/Efficient/Strong/Confident
- Good communication skills
- Excellent verbal, written, telephone and interpersonal skills.
- Computer literacy including developed skills in (MS Office Suite)
- The ability to manage own workload and to work as part of a team.
- Honest and Reliable

Work Environment

- Office based activities

Languages

- Afrikaans
- English

Job Specification & Key Responsibilities

Main Tasks and Responsibilities

- Manage the day-to-day office tasks of the FM
- Prepare background documents and outgoing mail as necessary.
- Monitor, screen, respond to and distribute incoming communications
- Maintain accurate calendars with an understanding of prioritising important deliverables
- Act as a liaison for the FM for internal and external inquiries
- Participate in highly confidential meetings and provide accurate records, transcribe and distribute minutes of meetings.
- Review and summarise miscellaneous reports and documents.
- Assist FM in drafting high-level presentations, communications and documents using Word, Excel and PowerPoint.
- Collaborate with other team members to organise various corporate events. Manage and maintain executives' schedules, appointments, and travel arrangements.
- Conduct research, collect, and analyse data to prepare reports and documents for FM.
- Prepare monthly expense reports for FM.
- Prioritise and manage multiple projects simultaneously and follow through on issues promptly.
- Assist with the management of Head Office payroll (about 35 people).
- Load payments for release.
- Handle insurance claims

The Employee requires these skills and experience to carry out the business.

- Ensure the FM’s diary is optimally managed for internal and external responsibilities and duties.
- Liaise with other stakeholders to coordinate various meetings
- Schedule meetings for FM to meet with direct reports and their teams at intervals as agreed.
- Provide confidential secretarial support to the FM.
- Recording and typing agendas, minutes, memos, letters, reports and presentations for the FM when required.
- Responsible for answering, scanning and re-routing telephone calls as well as setting up telephone or video conferences.
- Responsible for scrutinising, re-routing and answering all incoming correspondence (mail and e-mail)
- Book venues for meetings and organise refreshments
- Ensure a database with contacts telephone numbers and e-mail addresses is established and maintained.
- Support FM with compliance with company policies and ensure FM is kept abreast of policy changes.
- Scout and maintain an awareness of FM’s portfolio and advise the FM of information and or matters of interest such as conferences, seminars etc.

Travel Arrangements

- Responsible for making travel arrangements for the FM by:

- Liaising with people and companies to be visited to arrange suitable dates and venues.

- Arrange flight tickets, accommodation, car hire etc.

- Support the FM with trip planning and prepare detailed itineraries for the FM

- The above will also include travel for personal purposes such as commuting flights etc.

  • Personal Assistant

    2 months ago

    Pretoria, South Africa Y Recruit Full time

    **Job Overview**: **Date Posted**: Posted 16 hours ago- **Location**: Pretoria, Gauteng- **Job Title**: Personal Assistant- Closes: 30 September 2024**Education Level**: Diploma- **Job Level**: Senior- **Minimum Experience**: 5- 7 Years**Personal Assistant position available in Pretoria East.**: My dynamic and rapidly growing adherence company, known for its...

  • Personal Assistant

    5 months ago

    Pretoria, South Africa Omega HR Solutions Full time

    Join the team of a Prestigious Private School in Brooklyn, Pretoria, as a Personal Assistant to the Executive Head Are you a seasoned Personal Assistant with a passion for providing top-notch administrative support and maintaining high standards of excellence? We are seeking a dynamic individual with exceptional English language skills and a solid...

  • Personal Assistant

    5 months ago

    Pretoria, South Africa Pronto Labour Team Full time

    **PERSONAL ASSISTANT to CHAIRPERSON -** **Starting Date: ASAP** Tshawnae (Pretoria), Gauteng **PERSONAL ASSISTANT to CHAIRPERSON** **Starting Date: date: ASAP** - Minimum 8-10 Years' experience in a **Corporate Industry** - Good knowledge of **Accounting Principles**: - **MS Office **Proficient - Fluent in **AFRIKAANS & ENGLISH**: - Efficient, Organised,...

  • Personal Assistant

    7 months ago

    Pretoria, South Africa Perfect Placement Recruitment Full time

    Our client is a professional quantity surveying, and construction management company, and is seeking a Personal Assistant to join their dynamic team. Area: Irene - Pretoria Salary; Market related **Requirements**: - Experience in similar industry - Must have personal Assistance Experience. - Fully bi-lingual - Own vehicle - Presentable with consistent...

  • Personal Assistant

    1 month ago

    Pretoria, South Africa Virago Recruitment Full time

    Law firm seeking a highly organized and detail-oriented Personal Assistant with a background in finance, diary management, and document drafting to join our dynamic legal team. **Key Responsibilities**: Manage the daily diary and schedule of senior legal professionals, coordinating appointments, meetings, and travel arrangements. Assist with financial tasks,...

  • Personal Assistant

    5 months ago

    Pretoria, South Africa Stonebridge HR Solutions Full time

    Gauteng, Pretoria East - (Market related) We are looking for a stable Personal Assistant in the Pretoria East area that has excellent minute taking skills and who maintains strict confidentiality. This will be on a 3 month Contract basis. **Requirements**: - Grade 12 - Diploma in Office Administration / Office Management or Paralegal qualifications - 4+...

  • Personal Assistant

    5 days ago

    Pretoria, South Africa Placement Point Full time

    A well established company based in Montana is seeking a Personal Assistant to the directors. Duties: - Schedule meetings and manage calendars - Answer phone calls and emails and take messages - Take notes at meetings - Help with daily time management - Run errands as requested - Plan travel arrangements if necessary - Coordinate events (Golf...

  • Personal Assistant

    5 months ago

    Pretoria, South Africa Chainlink Recruitment Full time

    We are looking for an Afrikaans speaking Personal Assistant (Private) in Lynwood, Pretoria to join our team. - Job Type: Permanent - To start: ASAP - Salary scale: R25 - 30k CTC - Age: 35+ - Gender: Female - Non-EE Position - Acting as a first point of contact: dealing with correspondence and phone calls - Managing diaries and organising meetings and...

  • Personal Assistant

    5 months ago

    Pretoria, South Africa South African Reserve Bank Full time

    -To provide personal administrative support and assistance to the Head of Department and business units within the International Economic Relations Research and Policy (IERPD) of the South African Reserve Bank (SARB). -Detailed Description Manage and maintain the Head of Department’s and senior managers’ diaries including logístical arrangements for...

  • Personal Assistant

    5 months ago

    Pretoria, South Africa Curro Holdings Ltd Full time

    **At Curro,** **we care.**: **Personal Assistant**: **Courtney House** **Vacancy Reference: 16913**: Hey there! At Curro, we're more than just a team, we're a family. We're on the lookout for go-getters, the dreamers, and the doers. Ready to roll up your sleeves and join a place where we value fun as much as we value hard work? Are you ready? **What are we...

  • Personal Assistant

    5 months ago

    Pretoria, South Africa Curro Holdings Ltd Full time

    **At Curro,** **we care.**: **Personal Assistant**: **Courtney House** **Vacancy Reference: CHISPA/02/MM**: Join the ranks of Curro, a leading-edge institution where opportunities for professional growth are boundless. We seek dynamic individuals equipped with a blend of creativity and dedication, ready to immerse themselves in a professional environment...

  • Personal Assistant

    4 weeks ago

    Pretoria, South Africa Gap Consulting Full time

    Minimum Requirements Must have a minimum of 5 years experience as a Personal Assistant in the Logistics Industry Financial or Accounting Tertiary Qualification required Proficient in Pastel essential Valid Driver's License and own Transport required Contactable references and payslips Salary Structure Negotiable Salary Package based on experience Benefits...

  • Personal Assistant

    4 weeks ago

    Pretoria, South Africa Gap Consulting Full time

    Minimum RequirementsMust have a minimum of 5 years experience as a Personal Assistant in the Logistics IndustryFinancial or Accounting Tertiary Qualification requiredProficient in Pastel essential Valid Driver's License and own Transport requiredContactable references and payslips Salary StructureNegotiable Salary Package based on experienceBenefits(Only...

  • Personal Assistant

    6 months ago

    Pretoria, South Africa South African Reserve Bank Full time

    The main purpose of this position is to provide personal administrative support and assistance to the managers of the Corporate Services Department within the South African Reserve Bank. Detailed Description Manage and maintain the manager’s diary including logístical arrangements for appointments and travel in liaison with relevant personnel - Receive,...

  • Personal Assistant

    1 month ago

    Pretoria, South Africa Flair TM Full time

    Are you a highly organized, detail-oriented professional with experience in managing international travel? Our logistics company in Pretoria is seeking a proactive Personal Assistant to support the Finance Manager (FM) with administrative and project tasks.Key Responsibilities:Manage the FM’s diary, meetings, and correspondence.Prepare reports,...

  • Personal Assistant

    5 months ago

    Pretoria, South Africa Handpicked Recruitment Full time

    Our client a well-established firm has an opportunity for an experienced **Personal Assistant to the CEO** to join their team in Hatfield, Pretoria area Working hours: Monday - Friday 08:00 - 16:00 (flexible working environment) Minimum requirements: - Grade 12 - Secretarial Studies or similar administration qualification - MS Support Qualification...

  • Personal Assistant

    5 months ago

    Pretoria, South Africa Stonebridge HR Solutions Full time

    Gauteng, Pretoria East - R23800 - R23800 Monthly Cost To Company Our client, who is a leader in their industry, is looking for a Personal Assistant/Financial Assistant to join their team at their Pretoria East office. **Requirements**: - 2 Years relevant experience. (Personal Assistant and Finance) - Pastel, NAV or similar financial system experience. -...

  • Personal Assistant

    5 months ago

    Pretoria, South Africa South African Reserve Bank Full time

    -The main purpose of this position is to provide administrative support and assistance to the Head of Department (HoD) and managers of Risk Management and Compliance Department (RMCD). -Detailed Description Manage and maintain the diaries of the HoD and managers, including making logístical arrangements for appointments, conferences, meetings,...

  • Receptionist/personal Assistant

    5 months ago

    Pretoria, South Africa Qetello Holdings Full time

    In collaboration with our esteemed client, a prominent medical claims administrator situated in Pretoria East, we are actively seeking a dedicated Receptionist/Personal Assistant to join their dynamic team. **Duties and Responsibilities**: - Greet and welcome guests - First line of communication - Answer, screen and forward incoming phone calls - Receiving...

  • Executive Personal Assistant

    1 month ago

    Pretoria, Gauteng, South Africa Numeral Financial Services Group Full time

    Job Title: Executive Personal AssistantWe are seeking a highly skilled and experienced Executive Personal Assistant to provide exceptional administrative support to our CEO. The successful candidate will be responsible for managing the CEO's schedule, correspondence, and other tasks, ensuring seamless execution of their duties.Key Responsibilities:Provide...