Personal Assistant

5 days ago

Pretoria, South Africa Stonebridge HR Solutions Full time

Gauteng, Pretoria East
- R23800 - R23800 Monthly Cost To Company

Our client, who is a leader in their industry, is looking for a Personal Assistant/Financial Assistant to join their team at their Pretoria East office.

**Requirements**:

- 2 Years relevant experience. (Personal Assistant and Finance)
- Pastel, NAV or similar financial system experience.
- Computer literate in MS Word, Excel, PowerPoint and Microsoft Outlook on intermediate level.
- Good communication and interpersonal skills and able to work independently.
- Must be detail orientated.
- Valid code 8 drivers licence.
- Own transport.
- Must be willing and able to work overtime, including weekends.
- Must be able and willing to travel and sleep out.
- Must at least understand Afrikaans (Essential)

**Job description**:
**Diary administration for the CFO**
- Responsible to ensure that there are no diary clashes with regards to meetings, etc.
- Timeous and up to date responses:

- ensure that calendars sync with each other all the time.
- coordination at the beginning and end of the year to ensure smooth running.
- day-to-day basis - ensure smooth running, that deadlines sent for the day are met, all documents involved are up to date.

**E-mail administration**

**Documentation administration including correspondence**
- Filing and storing of all documents received (on cloud and hard-copy file)
- Prepare documents for meetings.
- Assist with document administration (typing notes, agendas, letters)
- Filing documents in correct order, according to meeting date, various entities and sections.
- Create purchase orders for the Finance and Corporate Services department. Obtain approval and signatures from the CFO and submit to the creditors clerk for payment.

**Reporting**
**Diarise all reporting timelines and deadlines with regards to**:

- Financial reporting on various internal and external projects
- Reporting dates to Exco and the Board
- SARS deadlines per category per entity, etc.
- Liaise, align and communicate with the finance team to meet these deadlines
- Basic financial calculations and working papers.

**Bank administration**
- All bank administration for the various banks and various entities and users on banking platforms.

**Meetings and workshops**
- Scheduling of meetings for the CFO
- Booking of boardroom
- Catering, when applicable
- Welcome guests on arrival for meetings and/or workshops.

**Travel arrangements and personal claims**- Travel arrangements for Finance team (flights, accommodation and car and shuttle rental)
- Accommodation arrangements for finance team for meetings at Nampo Park with the team member from other departments arranging these meetings.
- Claim administration: completion and supporting documentation.

**IT administration and support**- Assistance and administration with regards to IT, quotations etc.

**Pool-cars and sponsored vehicles administration**
- Manage diaries of various pool vehicles at Pretoria office
- Km’s management and book various vehicles services (within service intervals ) with our service provider
- Liaise and arrange car wash for pool cars timeously with our service provider

**Ad-hoc task**- Ad-hoc assistance as and when needed pick-up, drop-off of documentation and ad-hoc purchases with the e-Wallet card etc.
- Capturing the teams leave
- Minutes of our team meetings
- Any ad-hoc assistance from time to time with regards to the finance and corporate services department.
- For more information please contact:

- Vasti le Roux

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