Personal Assistant

5 months ago


Pretoria, South Africa Handpicked Recruitment Full time

Our client a well-established firm has an opportunity for an experienced **Personal Assistant to the CEO** to join their team in Hatfield, Pretoria area

Working hours: Monday - Friday 08:00 - 16:00 (flexible working environment)

Minimum requirements:

- Grade 12
- Secretarial Studies or similar administration qualification
- MS Support Qualification Advantage
- Valid Unendorsed Code 08 Drivers License
- 3+ years’ experience in a similar role
- Excellent writing, documenting and communication
- Presentable as you will be the face of the Company
- Excellent Computer Literacy Skills (MS Office and Intermediate
- **Excel (V-lookups and minutes) is non-negotiable**:

- Good knowledge of cell phone contracts will be an advantage

Duties will be, but are not limited to:

- Assemble MANCO’s monthly report (15th of every month):

- Give deadline to all managers to submit their reports
- Compile all managers' reports into a Month
- Management Report and ensure this is submitted to the relevant stakeholders
- Filing of CEO's correspondence
- Use electrical search reference number to reconcile letters every month
- Compile correspondence for CEO
- Use the electrical reference number system
- Use Correspondence Company Procedure to compile all letters
- Boardroom bookings: Do the Boardroom Bookings electronically in outlook
- Stock refreshments for CEO's Fridge: Arrange petty cash and the driver to go and buy required stock
- Company Cell Phones: Responsible for all Company Cell phone upgrades / new contracts, all administration, communication, assistance, record keeping and filing. Attend service provider meetings.
- General Office administration
- Purchasing the cleaning materials and consumables to enable the cleaners to do their day-to-day work)
- Updating the Organogram for the company and assisting with administration in this regard
- Checking Policies and procedures for the company that the formatting and specifications are correct and ensuring that it is loaded onto the intranet
- For more information please contact:
**Mariska Grobler


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