HR/IR Assistant

1 week ago

Johannesburg, South Africa Jobted ZA C2 Full time

Working Hours:

Mon Fri 08h30 to 17h30 (longer hours will be expected from time to time)

Sandton -

Johannesburg

Purpose of the Position:

Apply the corrective measures in all HR-related tasks.

Responsibilities and Duties: Not Limited

1. Law:

Have a good working knowledge of South African labour laws

Knowledge and or experience on PSIRA (Security) employment laws and requirements

2. Policies and Contracts:

Design and implement company HR policies that promote a legally compliant workplace

Create a policy register with approvals from CEO / Chairman

Review and revise the HR policies on an ongoing basis to reflect changing economic trends, legislation,

and organizational goals

Organize and deliver engaging presentations to upper management regarding HR-related issues,

policies, and practices

Drafting of contracts of employment (permanent and fixed term)

Drafting of notices and letters where required Set objectives as required and track progress thereon

Ensure HR staff addresses employees requests and grievances promptly

Management of employee leave records and balances on an ongoing basis

Ensure the time tracking system is utilized by staff where required. Download reports where requested.

4. Management of the Recruitment process:

Manage the recruitment process from start to end when new employees are required to be appointed

by the organization (which includes writing job descriptions for recruitment, carrying out initial

screening interviews, and putting forward suitable candidates for managements consideration)

Ensure the pre-employment phase (Polygraph and Background checks) is conducted internally before hiring.

5. HR Administration:

Ensure that all employee files and contracts of employment are in place and kept up to date.

Discuss employees career development paths with managers.

Perform other administrative duties as assigned to you, such as maintaining employee records, or

updating of various databases.

Compile monthly HR Management report for CEO review.

6. Disciplinary and CCMA (Labour relations):

Manage disciplinary action against employees for breaches of the companys disciplinary codes of conduct, including participation in disciplinary hearings.

Appearances at the CCMA and preparing case file

Managing employee relations, such as mediating and resolving conflicts to maintain a positive working

environment between employees, employers, bargaining councils, and or Unions.

7. Training and Development:

Assess employee performance (together with departmental heads) based on whether they are

accomplishing company objectives and providing them with feedback based on their performance.

Improve employee performance by targeting and training specific skills when required.

Keep records and maintain training and orientation plans with budgets

8. Management of Payroll:

Overseeing payroll and managing accounting records for employee salaries which is done by the payroll

administrator.

Implements, maintains and reviews payroll processing systems to ensure timely and accurate

processing of payroll transactions including salaries, benefits, garnishments, taxes, and other

deductions.

9. Security Division:

Keep up-to-date with the latest PSIRA legislation and requirements

Oversee and manage all Security HR Administration

Help Mediate and negotiate with Security staff who sometimes have hostile tendencies

10. IOD (Injury on duty claims):

Ensure all relevant companies are registered with COIDA and a letter of good standing is in place.

Keep a record of all IOD claims

11. Employment Equity (EE) and Labour Stats:

Manage EE Structure for all relevant companies

Ensure the company adheres to the Equity Requirements Act

Create and implement an equity plan

Ensure equity meetings are conducted and minute

Complete yearly EE on DOL website

Complete and submit quarterly employment labour stats to

Academic / Trade Qualifications / Other:

High school graduate

Bachelor''s degree/Diploma in HR

Drivers license

Work Experience and Skills:

Proven experience with contactable references

3 or more years of related experience

Proven track record as an HR Manager or other management roles.

Comprehensive knowledge of employment law and recommended HR practices.

Well-versed in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

Proficiency in HR information systems and databases.

Excellent oral and written communication skills. This includes being able to make effective

presentations to upper management.

Possess a high diplomatic and professional attitude towards managing interpersonal relationships

with people at all levels.

Experience with workplace investigation, conflict management, and handling employee grievances

and discipline.

Experienced in leading, managing, and training employees for HR functions.

An effective problem solver who can analyze situations to create and implement practical solutions

that meet organizational goals.

Good time management skills and capability in working with deadlines.

Comfortable with numbers, financial information, and analyzing data;

Proactive attitude in forecasting plausible issues and implementing protective measures.

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