Tender Management Administrator

2 weeks ago

Cape Town, South Africa Europa Worldwide Group Full time

Who we are?
Europa Worldwide Group is an ambitious independent logistics operator with three divisions, Europa Road, Europa Air & Sea, and Europa Warehouse, and has been featured in The Sunday Times Top Track 250 for three years
The group employs over 1,400 people with 17 sales offices in the UK, and the Republic of Ireland, plus European teams in France Belgium and the Netherlands and internationally in Cape Town Hong Kong, China, India and the UAE
We are currently seeking a skilled and detail-oriented Tender Management Administrator to join our team in Cape Town South Africa. The successful candidate will be responsible for managing the tender process from enquiry to submission, ensuring compliance with all requirements and deadlines. This role requires strong organisational skills, attention to detail, and the ability to work effectively under pressure
We are looking for:

- Proven experience in tender administration or a similar role
- Excellent organisational and time management skills
- Strong attention to detail and accuracy
- Ability to work well under pressure and meet tight deadlines
- Excellent communication and interpersonal skills
- High proficiency in use of Excel & Power Point
- Ideally knowledge of tender regulations and procedures
- Ability to work independently as well as part of a team
- Strong analytical and problem-solving skills and a curious nature

What we can offer in return:

- Excellent salary package
- Free and secure car parking
- 25 days annual leave, plus all UK bank holidays
- Contribution to Medical Aid
- Enhanced maternity/paternity & adoption pay
- Employee Wellbeing Programme
- Refer a Friend Scheme (Earn up to 500ZAR)
- The opportunity to develop, progress and work within a global organisation which is rapidly growing
- A fantastic working culture which promotes excellent work/life balance
- Europa Contribution to Charity Events

In this role you will:

- Administer and update Bid and Tendering templates, processes and procures.
- Maintain project lists and trackers for the team and accurate records of all tender-related documents and correspondence.
- Coordinate with internal teams to gather necessary information and documentation.
- Support in compiling tender pricing submission documents.
- Establish and maintain good contacts with Project leads and support functions to ensure internal buy in is secured for new and repeat business.
- Support the management with logging lessons learned and improvement activities to improve best practice.
- Maintain database for tendering, evidence, images, best answers, certifications.
- Review tender documents and identifying requirements.
- Prepare and submit tender responses within deadlines.
- Ensure compliance with all tender specifications and requirements.
- Liaise with clients and stakeholders as needed throughout the tender process.
- Support the tender evaluation process, including attending meetings and providing necessary documentation.
- Assist with the development of tender strategies and proposals.
- Keep abreast of industry trends and best practices in tender administration

If you are a motivated and dedicated individual who can evidence strong analytical, organisational and ideally tender/ project experience, we would welcome your interest
Europa Worldwide Group do not accept agency CV submissions unless specifically requested/ engaged with the role by the Internal Recruitment Team. Please do not submit speculative CV’S to our Recruiters, Employees, Hiring Managers, or any branches/locations directly. Europa will not be responsible for any fees related to CV’s received in this unsolicited manner.
Please note - if you submit your CV, you are giving Europa Worldwide Group Ltd, and its subsidiaries consent to hold your personal data. All applications will be dealt with according to General Data Protection Regulations. Europa Worldwide Group are committed to equality of opportunity for all staff, and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.
Job Types: Full-time, Permanent
Pay: R220 000,00 - R270 000,00 per year
Application Question(s):

- Have you worked with tenders/ tender administration or relevant contract submission & administration in previous roles
- Do you live close to Cape Town
- Have you worked in a compliance based role which requires great attention to detail

Experience:

- procurement or contract administration: 1 year (Required)
- project/ project support administration: 1 year (Preferred)
- tender: 1 year (Required)

Language:

- English (Required)

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