Event Coordinator

4 weeks ago


Midrand, South Africa Hire Resolve Full time

Hire Resolve is on the lookout for a talented Events Coordinator to join our client's team, a major player in the coordination of large-scale sporting events, executive conferences, corporate gatherings, and lifestyle events. This exciting role offers the chance to be at the heart of organizing high-impact events that span various industries, bringing creativity and precision to each project. If you have a passion for event planning and excel in managing diverse, high-energy events, this opportunity is tailor-made for you.

Responsibilities

- Event Coordination: Independently manage and coordinate small to medium events, from conceptualization to execution, including venue sourcing, planning, implementation, and post-event debriefing.
- Documentation: Draft essential operational documents such as budgets, operations reports, event specification guides, and post-event reports.
- Client Engagement: Respond to new event briefs promptly, ensuring all budgets, concepts, and proposals are prepared and submitted within designated timeframes.
- Meeting Management: Schedule and attend regular status meetings with clients, maintaining accurate records such as agendas, minutes, and scope changes.
- Onsite Management: Oversee assigned events onsite and assist the Divisional Manager and Event Managers as needed during larger events.
- Administration: Handle all administrative tasks related to assigned events, including electronic filing, drafting agendas, processing invoices, and ensuring all documentation is up to date.
- Financial Management: Monitor and manage the financial aspects of events, including budgeting, forecasting, processing payments, and ensuring financial targets are met.
- Supplier Management: Assist in the procurement and vetting of suppliers, ensuring they meet safety and health standards, and negotiate payment terms.
- Proposal Preparation: Support the Divisional Manager in developing proposals, budgets, and presentations for tenders and new business opportunities.
- Compliance and Safety: Ensure all occupational health and safety requirements are met, including maintaining updated OHS files for each event.

Requirements

- Minimum of 3 years of solid experience in event coordination and administration within the events industry.
- Relevant tertiary qualification (Diploma or Degree) in project management, event management, marketing management, hospitality, or public relations is preferred.
- Advanced PC literacy, particularly in Microsoft Excel and PowerPoint.
- Familiarity with event companies procedures and systems or similar event management systems is beneficial.
- Strong attention to detail, excellent time management, ability to multitask, and operate under pressure.
- Excellent verbal and written communication skills, with the ability to operate professionally at an executive/client level.
- Willingness to travel, work overtime, and handle extended periods away from home.

Benefits

- Salary negotiable

Contact Hire Resolve today for your next career-changing move

- Apply for this role today, contact Gustav Vogel at Hire Resolve or on LinkedIn
- You can also visit the Hire Resolve website: hireresolve.us or email us your CV: logistics@hireresolve.za.com

We will contact you telephonically in 3 days should you be suitable for this vacancy. If you are not suitable, we will put your CV on file and contact you regarding any future vacancies that arise.


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