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Event Planning Specialist

2 months ago

Midrand, Gauteng, South Africa Edge Executives Full time
Event Planning and Coordination

We are seeking a highly organized and detail-oriented Event Planning and Coordination professional to join our team at Edge Executives. As an Event Planning and Coordination specialist, you will be responsible for planning, organizing, and coordinating various events from conception to completion.

  • Event Planning and Coordination: Develop detailed event plans, including timelines, budgets, and task lists. Manage event logistics, including venue selection, catering, audio-visual equipment, and transportation.
  • Client Relations: Serve as the primary point of contact for clients, ensuring their needs and expectations are met. Maintain professional service to ensure customer satisfaction and foster client loyalty.
  • Budget Management: Develop and manage event budgets, ensuring all expenses are tracked and within budget. Negotiate contracts with vendors, suppliers, and service providers to achieve cost savings.
  • Vendor and Supplier Management: Coordinate with vendors and suppliers to ensure timely delivery of services and products. Maintain strong relationships with caterers, decorators, DJs, and other service providers.
  • Marketing and Promotion: Promote events through social media platforms, including Facebook, Instagram, and LinkedIn. Update and manage the company's online presence and event listings.
  • Onsite Event Management: Oversee the execution of events, ensuring all activities run smoothly. Manage event staff, volunteers, and interns to ensure they perform their duties effectively.
  • Post-Event Activities: Conduct post-event evaluations to gather feedback and assess the event's success. Prepare and present post-event reports, including financial summaries and attendee feedback.
Qualifications:
  • Bachelor's degree in Event Management, Hospitality, Marketing, or a related field.
  • Minimum of 3-5 years of experience in event planning and coordination.
  • Proven track record of successfully managing large-scale events.
  • Excellent organizational, time management, and multitasking skills.
  • Strong negotiation and budget management skills.
  • Proficiency with event management software and tools.
  • Strong written and verbal communication skills.
  • Ability to work well under pressure and meet tight deadlines.
  • Creative and detail-oriented mindset.
  • Proficient in Microsoft Office Suite and social media platforms.
Preferred Qualifications:
  • Experience in coordinating corporate events and functions.
  • Knowledge of marketing and promotional strategies for events.
  • Familiarity with audio-visual equipment and event technology.
Skills:
  • Event Management
  • Project Management
  • Organizational Effectiveness
  • Attention to Detail
  • Communication Skills
  • Budget Management
  • Vendor Relations
  • Customer Service
  • Marketing and Promotion
  • Social Media Management