Event Coordinator

7 days ago

Midrand, Gauteng, South Africa Hire Resolve Full time
Event Coordinator Job Description

Hire Resolve is seeking a skilled Event Coordinator to join their team. As an Event Coordinator, you will be responsible for managing and coordinating events from conceptualization to execution. This includes venue sourcing, planning, implementation, and post-event debriefing.

Key Responsibilities:
  • Event Coordination: Independently manage and coordinate events, ensuring timely execution and high-quality results.
  • Documentation: Prepare essential operational documents, including budgets, operations reports, and event specification guides.
  • Client Engagement: Respond to new event briefs promptly, ensuring all budgets, concepts, and proposals are prepared and submitted within designated timeframes.
  • Meeting Management: Schedule and attend regular status meetings with clients, maintaining accurate records of agendas, minutes, and scope changes.
  • Onsite Management: Oversee assigned events onsite and assist the Divisional Manager and Event Managers as needed during larger events.
  • Administration: Handle all administrative tasks related to assigned events, including electronic filing, drafting agendas, processing invoices, and ensuring all documentation is up to date.
  • Financial Management: Monitor and manage the financial aspects of events, including budgeting, forecasting, processing payments, and ensuring financial targets are met.
  • Supplier Management: Assist in the procurement and vetting of suppliers, ensuring they meet safety and health standards, and negotiate payment terms.
  • Proposal Preparation: Support the Divisional Manager in developing proposals, budgets, and presentations for tenders and new business opportunities.
  • Compliance and Safety: Ensure all occupational health and safety requirements are met, including maintaining updated OHS files for each event.

Requirements:

  • Minimum of 3 years of solid experience in event coordination and administration within the events industry.
  • Relevant tertiary qualification (Diploma or Degree) in project management, event management, marketing management, hospitality, or public relations is preferred.
  • Advanced PC literacy, particularly in Microsoft Excel and PowerPoint.
  • Familiarity with event companies procedures and systems or similar event management systems is beneficial.
  • Strong attention to detail, excellent time management, ability to multitask, and operate under pressure.
  • Excellent verbal and written communication skills, with the ability to operate professionally at an executive/client level.
  • Willingness to travel, work overtime, and handle extended periods away from home.

Benefits:

  • Salary negotiable

Contact Hire Resolve today for your next career-changing move.

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