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Event Coordinator

2 months ago

Midrand, Gauteng, South Africa Hire Resolve Full time
Event Coordinator Job Description

Hire Resolve is seeking a skilled Event Coordinator to manage the coordination of large-scale sporting events, executive conferences, corporate gatherings, and lifestyle events. This role offers the opportunity to be at the heart of organizing high-impact events that span various industries, bringing creativity and precision to each project.

Key Responsibilities
  • Coordinate event planning, execution, and post-event debriefing for small to medium-sized events.
  • Develop and maintain event documentation, including budgets, operations reports, and event specification guides.
  • Engage with clients to understand event requirements, prepare proposals, and ensure timely submission of event concepts and budgets.
  • Manage event meetings, maintain accurate records, and ensure effective communication with clients and stakeholders.
  • Oversee event logistics, including venue sourcing, supplier management, and financial management.
  • Support the Divisional Manager in developing proposals, budgets, and presentations for tenders and new business opportunities.
  • Ensure compliance with occupational health and safety requirements and maintain updated OHS files for each event.
Requirements
  • Minimum 3 years of experience in event coordination and administration within the events industry.
  • Relevant tertiary qualification in project management, event management, marketing management, hospitality, or public relations.
  • Advanced PC literacy, particularly in Microsoft Excel and PowerPoint.
  • Familiarity with event companies procedures and systems or similar event management systems.
  • Strong attention to detail, excellent time management, ability to multitask, and operate under pressure.
  • Excellent verbal and written communication skills, with the ability to operate professionally at an executive/client level.
  • Willingness to travel, work overtime, and handle extended periods away from home.
Benefits
  • Salary negotiable

Hire Resolve is committed to providing a dynamic and challenging work environment. If you have a passion for event planning and excel in managing diverse, high-energy events, this opportunity is tailor-made for you.