Payroll Operations Coordinator
1 month ago
About this Role:
At HR Genie, we are seeking a highly skilled Payroll Specialist to join our team in Cape Town. As a Payroll Specialist, you will play a crucial role in ensuring the smooth operation of our payroll processing system.
Key Responsibilities:
- Prepare EXCO files and file all documents pertaining to employment as per checklist.
- Maintain EXCO and employee files in a neat and tidy state and updated accurately every month.
- Receive leave requests on ESS, scrutinize and authorize within three days of receipt.
- Monthly reconcile attendance registers to ESS data on VIP by no later than the 5th of every month.
- Inform managers in writing of excessive leave.
- Prepare monthly HR report as required by the HR Director by no later than the 3rd of every month.
- Prepare payroll data required for Budgeting, Employment Equity, Compensation Fund Return of Earnings, BBBEE, etc., as needed.
- Prepare Financial Year-end reports as per audit requirements.
- Assist the HR Manager with preparation and compilation of various reports as and when needed.
- Submit Quarterly Employment Statistics report to the DOL once a quarter.
- Accurately reconcile and submit payment due to SARS, Pension/Provident, Medical Aid, Housing Loans, Savings & Loans, etc., timeously.
- Run reports ensuring that the relevant data is accurate.
- Maintain an accurate filing system of all third-party accounts after every month-end.
- Upload data to Fihrst Management System within time limits in order to meet pay date requirements.
- Prepare monthly reconciliation of all payroll accounts to General Ledger.
- Attend to all payroll queries from employees timeously.
- Accurately prepare IRP5 submissions bi-annually for SARS within deadlines.
- Ensure IRP5s are distributed to each employee as soon as possible (preferably before the start of tax filing season) each year, via ESS or manually.
- Accurately capture data input and effect changes to payroll, ensuring all supporting authorizations have been done and approved.
- Check all entries, run payroll, and submit to the HR Director for approval by no later than the 19th of every month unless stated otherwise.
About You:
We are looking for a highly skilled and organized individual with a passion for developing people and a 'make it happen' attitude. As a Payroll Specialist, you will be responsible for maintaining accurate and up-to-date payroll records, processing payroll, and ensuring compliance with relevant laws and regulations.
Requirements:
- Preferred degree in HR Management studies.
- At least 4-6 years of experience in a Talent Management role.
- Experience in a global multinational company will be beneficial.
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