Payroll Operations Coordinator

1 month ago


Cape Town, Western Cape, South Africa HR Genie Full time

About this Role:

At HR Genie, we are seeking a highly skilled Payroll Specialist to join our team in Cape Town. As a Payroll Specialist, you will play a crucial role in ensuring the smooth operation of our payroll processing system.

Key Responsibilities:

  • Prepare EXCO files and file all documents pertaining to employment as per checklist.
  • Maintain EXCO and employee files in a neat and tidy state and updated accurately every month.
  • Receive leave requests on ESS, scrutinize and authorize within three days of receipt.
  • Monthly reconcile attendance registers to ESS data on VIP by no later than the 5th of every month.
  • Inform managers in writing of excessive leave.
  • Prepare monthly HR report as required by the HR Director by no later than the 3rd of every month.
  • Prepare payroll data required for Budgeting, Employment Equity, Compensation Fund Return of Earnings, BBBEE, etc., as needed.
  • Prepare Financial Year-end reports as per audit requirements.
  • Assist the HR Manager with preparation and compilation of various reports as and when needed.
  • Submit Quarterly Employment Statistics report to the DOL once a quarter.
  • Accurately reconcile and submit payment due to SARS, Pension/Provident, Medical Aid, Housing Loans, Savings & Loans, etc., timeously.
  • Run reports ensuring that the relevant data is accurate.
  • Maintain an accurate filing system of all third-party accounts after every month-end.
  • Upload data to Fihrst Management System within time limits in order to meet pay date requirements.
  • Prepare monthly reconciliation of all payroll accounts to General Ledger.
  • Attend to all payroll queries from employees timeously.
  • Accurately prepare IRP5 submissions bi-annually for SARS within deadlines.
  • Ensure IRP5s are distributed to each employee as soon as possible (preferably before the start of tax filing season) each year, via ESS or manually.
  • Accurately capture data input and effect changes to payroll, ensuring all supporting authorizations have been done and approved.
  • Check all entries, run payroll, and submit to the HR Director for approval by no later than the 19th of every month unless stated otherwise.

About You:

We are looking for a highly skilled and organized individual with a passion for developing people and a 'make it happen' attitude. As a Payroll Specialist, you will be responsible for maintaining accurate and up-to-date payroll records, processing payroll, and ensuring compliance with relevant laws and regulations.

Requirements:

  • Preferred degree in HR Management studies.
  • At least 4-6 years of experience in a Talent Management role.
  • Experience in a global multinational company will be beneficial.


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