Programme Coordinator

2 months ago

Cape Town, Western Cape, South Africa IOCO Full time
Job Title: Programme Coordinator

We are seeking a highly motivated and organized Programme Coordinator to join our dynamic team at IOCO. As a Programme Coordinator, you will play a crucial role in the coordination of administrative activities, supporting the Programme Manager/Project Owner, Project Manager/s, and team with planning, finance, and reporting requirements.

Key Responsibilities:
  • Support the initiative team by setting up and booking venues and catering for workshops, conferences, and meetings, adhering to required SLAs.
  • Attend initiative meetings to take minutes accurately, within required guidelines, and ensure completion of the meeting attendance register.
  • Proactively manage meeting attendance and relevant documentation, such as agendas and presentation packs.
  • Communicate meetings and workshops to all defined parties, ensuring timely updates to the Programme Manager/Project Owner, Project Manager/s, and/or Product Owner regarding quorum and meeting rescheduling.
  • Distribute minutes within the required SLA and maintain the RAID (control) log with RISKS, DECISIONS, ISSUES, and ACTIONS, ensuring timeous follow-up and updates to ensure closure.
  • Capture all documents in the appropriate templates and set up and maintain initiative files in an orderly manner, adhering to BCE governance requirements.
  • Update all roadmaps/plans and provide day-to-day support for the Programme/Project Manager and team.
  • Manage one or more tasks within the constraints of scope, quality, time, and cost, and assist the Programme/Project Manager/s with project budget and finances.
  • Ensure the invoice tracker and finance documents are maintained, and arrange travel bookings as required.
  • Assist with ad-hoc requests.
Requirements:
  • 5 years of Project Administration experience or 3 years of Programme Coordination experience.
  • Familiarity with various project methodologies, such as Waterfall and Agile/Scrum.
  • MS Office experience, including Word, Excel, MS Outlook, and proficiency in PowerPoint, MS Project, and MS Teams.
Qualifications:
  • Matric
  • Project Administration Certificate/Project Management Certificate
  • Agile: Certification in Agile (Introduction to Agile or Agile Fundamentals) or worked in an Agile environment for a period of 3 years plus.
  • Other: Oracle, SharePoint, Zoom, TFS, and Jira.
Competencies:
  • Team orientation: willingness to work with others in a team environment, working towards team goals, participating in decision-making, cooperating with others, and offering assistance when needed.
  • Information monitoring: collecting and reviewing information to ensure objectives are met, setting up and/or utilizing monitoring procedures to measure progress, and keeping relevant people informed through feedback loops.
  • Technical knowledge: having achieved a Full performance level of technical knowledge, related to a specific role.
  • Ownership: assuming responsibility and accountability for the successful completion of tasks and adhering to consistency to standards of excellence.
  • Planning and organizing: establishing a course of action for self and others to ensure goals are achieved, effectively managing time and resources, and adapting plans when necessary.
About IOCO:

IOCO is an organization that solves complex real-world problems with innovative software solutions. We believe anything is possible with modern technology, software, and development expertise. We are continuously pushing the boundaries of innovative solutions across multiple industries using an array of technologies.

You will be part of a consultancy, working with some of the most knowledgeable minds in the industry on interesting solutions across different business domains. Our culture of continuous learning will ensure that you will have all the opportunities, tools, and support to hone and grow your craft.

By joining IOCO, you will have an open invitation to developer inspiring forums, a place where you will be able to connect and learn from and with your peers by sharing ideas, experiences, practices, and solutions.

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