Programme Coordinator

3 days ago

Cape Town, Western Cape, South Africa IOCO Full time
Programme Coordinator Job Description

We are seeking a highly motivated and organized Programme Coordinator to join our dynamic team at IOCO. As a Programme Coordinator, you will play a crucial role in the coordination of administrative activities and will assist the Programme Manager/Project Manager and team with planning, finance, and reporting requirements.

Key Responsibilities:
  • Support the Initiative Team:
    • Set up and book venues and catering for workshops, conferences, and meetings.
    • Attend initiative meetings to take minutes and ensure completion of the meeting attendance register.
    • Proactively manage meeting attendance and relevant documentation.
    • Communicate meetings and workshops to all defined parties.
    • Distribute minutes within the required SLA.
    • Maintain the RAID (control) log with RISKS, DECISIONS, ISSUES, and ACTIONS.
  • Administrative Support:
    • Capture all documents in the appropriate templates.
    • Set up and maintain initiative files in an orderly manner.
    • Update all roadmaps/plans.
    • Provide day-to-day support for the Programme/Project Manager and team.
    • Manage one or more tasks within the constraints of scope, quality, time, and cost.
    • Assist the Programme/Project Manager with project budget and finances.
  • Financial Management:
    • Liaise with finance in payment of invoices.
    • Maintain all project financial information.
    • Manage invoices and ensure sign off and allocation of correct codes.
    Requirements:
    • 5 years of Project Administration experience or 3 years of Programme Coordination experience.
    • Familiarity with various project methodologies such as Waterfall and Agile/Scrum.
    • MS Office: Experience in Word, Excel, MS Outlook, and proficiency in PowerPoint, MS Project, and MS Teams.
    Qualifications:
    • Matric
    • Project Administration Certificate/Project Management Certificate
    • Agile: Certification in Agile (Introduction to Agile or Agile Fundamentals) or worked in an Agile environment for a period of 3 years plus.
    Competencies:
    • Team orientation
    • Information monitoring
    • Technical knowledge
    • Ownership
    • Planning and organizing

Contract Position (12 Months)

Location: Cape Town

Work environment: Hybrid (3 days in the office and 2 days from home)

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